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BRIGADE AND BATTALION INACTIVATION CHECKLIST, PART 2

4. OPERATIONS AND TRAINING.

a. Inactivation Ceremony:
(1) XO forecasts requirements.
(2) XO/S3 requests external support.
(3) XO drafts plan for commander approval.
(4) XO/S3 writes MOI.
(5) XO/CSM supervises rehearsals and sets up parade field.

b. Disposition of Unit Memorabilia:
(1) S1 collects memorabilia.
(2) S1 compiles unit histories.
(3) S1 turns in unit memorabilia to appropriate authorities:
(a) Flags, guidons, and unit colors are accountable property. Turn in through supply supply channels.
(b) Organizational files are sent to:

HQDA, Center for Military History
Organizational History Branch
ATTN: DAMH-HSO
Washington, DC 20314-0200

c. Taskings:
(1) S3 monitors all taskings.
(2) S3 ensures unit is exempt from external taskings.

d. Milestones - Tracking/Coordination:
(1) XO prepares milestones/meetings/in-progress review/briefings list.
(2) XO monitors all parent/higher unit milestones.
(3) S-3 consolidates, integrates and tracks all unit milestones (personnel, maintenance, supply, and miscellaneous).

e. Communications:
(1) Communications Security:
(a) Coordinate closure of COMSEC accounts.
(b) Remove sensitive items.
(c) Evacuate COMSEC records to higher HQ for destruction.
(2) Transfer all cryptographic equipment.
(3) Inspect communications equipment.
(4) Turn in communications equipment.

f. Training Management:
(1) Subordinate units will continue to publish training guidance up to and including the quarter in which they inactivate.
(2) The long-range training plan will continue to be updated every 2 weeks.
(3) Units will continue to publish training schedules.

g. Individual Training: Ensure all soldiers leave the unit:
(1) With a current PQR.
(2) Qualified on individual weapon.
(3) With an up-to-date APFT.
(4) With a current CTT.

h. Schools. Ensure allocations are available to prevent changes in gaining unit's OMLs and soldiers receive the professional courses required:
(1) BNCOC.
(2) ANCOC.
(3) PLDC.

5. SECURITY.

a. Physical Security:
(1) Coordinate closure of arms rooms.
(2) Ensure alarms are turned off.
(3) Ensure all sensitive items are turned in.
(4) Ensure arms rooms are inspected until closure occurs.
(5) Evacuate all required records.
(6) Ensure privately owned weapons are transferred to the gaining unit.
(7) Ensure key control/inventories are conducted.

b. Crime Prevention:
(1) Coordinate crime prevention checks as each building is closed.
(2) Ensure portions of buildings are sealed off as they are closed.
(3) Continue inspections until closure occurs.
(4) Evacuate all required records.

c. Information Security:
(1) Evacuate or destroy all classified material.
(2) Evacuate Battle Books and reference material.
(3) Transfer security containers to receiving units.

d. Personnel Security:
(1) Review all current packets to ensure clearance/access is still needed.
(2) Continue to process packets for personnel attending schools, on levy, or for periodic reinvestigation.

e. Automatic Data Processing Security:
(1) Ensure security programs continue until equipment is turned in.
(2) Establish purging procedures for equipment prior to turn-in.

f. AAR:
(1) Designate single point of contact for AAR.
(2) Develop report format in accordance with guidance provided in AR 11-33, Army Lessons Learned System (see Figure 2 below).

PART I: Executive Summary (Completed by Commander)
  • Mission/Objectives
  • General Description
  • Dates, Locations, and Major Participants
  • Significant Issues
  • Limitations
PART II: Lessons Learned
  • Observation
  • Discussion
  • Lesson Learned
  • Recommended Action
  • Comments
PART III: Optional
  • Chronology of Events
  • OPLAN and/or Supporting Plans (OPORDS)
  • Standing Operating Procedures
Format Guidance for an AAR (AR 11-33)
Figure 2

(3) Ensure staff sections comply with established timelines.

6. LEADERSHIP.

The inactivation mission is unquestionably stressful. The work is monotonous, repetitive and tedious to young soldiers. It involves long hours and hard work. It can be frustrating because of the high standards required, the ambiguities concerning procedures, and the varying perspectives of different inspectors. Pending reassignments cause stress. Conflicting information and rumors cause soldiers to lose confidence in their chain of command.

a. The most important leadership challenge is effective communication.

b. Chaplains are key players in inactivation.
(1) One unit's chaplains moved their offices to the motor pool. Their counseling sessions subsequently doubled.
(2) Chaplains reported an increase in marital problems. Most were tied to job-related stress.

c. NCOs have a key role in keeping young soldiers informed.

d. External agencies.
(1) May have a lack of appreciation for the tremendous workload.
(2) A systematic series of phone calls, office visits, and personal contacts is necessary to maintain rapport and ensure an appropriate level of attention to inactivation issues.

e. Bde personnel may begin to seek other assignments, obtain acceptance letters, and make deals with prospective new supervisors. This leads to various types of problems.
(1) It may detract from the mission by diluting precious resources.
(2) It causes morale problems for younger soldiers who feel their leaders are taking care of themselves before the soldier. Commander's involvement is necessary to stop these types of actions and prevent future occurrences.
(3) Don't let key personnel leave early.

f. Continue or implement the following types of activities to improve communications:

  • Newsletters
  • Briefings
  • Information Boards
  • Open Door Policy
  • Feedback
  • Programs to Decrease Ambiguity
  • Sensing Sessions
  • Slide Shows
  • Outreach Seminars
  • Moral Leadership Classes

g. Conduct morale enhancement activities to counter the stress induced by the mission.

h. Physical training enhances cohesion and team building and reduces stress. Vigorous PT programs should be maintained.

i. Continue or implement the following types of activities to maintain morale:

  • Organization Day
  • Boxing Matches
  • Family Day
  • TOW/Mortar Live Fires
  • Parties
  • Family Time
  • Sports/A & R Programs
  • Dining-In/Out
  • Shifts/Reverse Cycles
  • Awards Ceremony
  • Training Holidays
  • Rodeo (Vehicle)
  • Prayer Breakfasts
  • Food Baskets
  • Cross-Country Races
  • CFC

Table of Contents
Brigade and Battalion Inactivation Checklist, Part 1
Execution E-Date Timelines



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