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Small Unit Leader's Guide to: The Command Supply Discipline Program Handbook

Handbook 10-19
January 2010

Change of Command Helpful Hints

Appendix C

Documents needed for the inventory:

• Authorization documents
• Unit modification table of organization and equipment


• Table of distribution allowances


• Common table of allowances
• Commander's primary hand receipts


• All sub-hand receipts, shortage annexes, and component hand receipts


• Supply catalogs and technical manuals for each type of equipment

Responsibilities include the following:

• Battalion commander
• Supervise change of command inventories according to Department of the Army (DA) Pamphlet (Pam) 710-2-1, Using Unit Supply System (Manual Procedures), para 9-3.


• Inform commanders of the change of command inventory policies.


• Provide both commanders with a letter of intent.


• Allow 30 days for the change of command inventory.


• Allow commanders to request extension, in writing, if needed.


• Allow time on his/her calendar for an in-brief as well as an out-brief with incoming and outgoing commanders.


• Halt subsequent property book transactions, if possible, until inventory is completed.
• Out-going commander
• Pick up the dated primary hand receipt from both the organization and installation property book officers (PBOs).


• Publish a day-to-day schedule of change of command inventory.


• Follow inventory schedule during the change of command.


• Inventory smallest sections first to allow larger sections additional time to prepare.


• Initiate any relief documents according to Army Regulation (AR) 735-5, Policies and Procedures for Property Accountability, during the course of the inventory.


• Initiate any adjustment documents according to DA Pam 710-2-1, chapter 4.
• In-coming commander.
• Review the authorization documents to become familiar with the required equipment. For additional guidance see supply sergeant, supply and logistics officer, and/or PBO.


• Check required technical manuals and supply catalogs to verify which items have components.


• Ensure publications for sets, kits, outfits, and tools are available during inventories.


• Pick up shortage annexes for nonexpendable items from PBO.


• Insist the inventories are conducted jointly with the outgoing commander.


• Insist a disinterested officer be appointed on orders to represent the commander if he or she is not available.


• Ensure that shortages are on a valid requisition.


• Inventory like items at the same time.


• Count only what can be seen and touched.


• Check for serviceability of property.


• Assume the items are missing and the outgoing commander is responsible for initiating relief documents in accordance with AR 735-5 if shortages are not properly documented.


• Update DA Form 1687, Notice of Delegation of Authority, for all logistical support agencies such as the supply support activity and forward copies to the PBO.


• Type a memorandum documenting the results of the change of command inventory and forward it to the battalion commander prior to assuming command.
• Supply sergeant
• Prepare all signed sub-hand receipts and shortage annexes prior to inventories.


• Immediately correct any changes to the hand/sub-hand receipts and short annexes discovered during the inventories.


• Reconcile the commander's primary hand receipt and the user's sub-hand receipts.


• Review all sub-hand receipts for completeness and validity (signed).


• Ensure loaned property is recovered during inventories or made available for the incoming commander.

Phases following the change of command include the following:

• Follow-up phase.
• Have the sub-hand receipt holders immediately sign for their property.


• Match results of inventory against property records.


• Ensure shortages for sets, kits, and outfits and basic individual issue are validated and placed on order.


• Ensure the outgoing commander completes all adjustment and relief documents which were initiated during inventories.


• Request disposition for turn-in of all excess equipment.
• Keeping well phase.
• Conduct all required inventories: monthly sensitive items and cyclic. Commanders can develop short- and long-range calendars to assist in the planning phase of inventories.


• Conduct command supply discipline evaluations and ensure all discrepancies are corrected according to Army regulations.


• Enforce good supply economy and discipline standards.