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Military

CHAPTER 4

ORGANIZATION AND OPERATIONS OF
THE HEADQUARTERS AND
HEADQUARTERS COMPANY,
PETROLEUM PIPELINE AND
TERMINAL OPERATING BATTALION

Section I
THE ORGANIZATION

MISSION AND ASSIGNMENT

The Headquarters and Headquarters Company (TOE 10416L0) provides command and control of units assigned or attached for the operation and maintenance of a military petroleum distribution system. The company is normally assigned to the Headquarters and Headquarters Company, Petroleum and Water Group, TOE 10602L0. It may be assigned to an independent corps in the absence of a petroleum and water group. The company operates in the communications zone of a theater army. It manages the petroleum pipeline and terminal operating battalion, which is an element of the petroleum and water group. Headquarters and headquarters companies for the operating battalions are assigned to the petroleum and water group as required.

CAPABILITIES

The company's capabilities are determined by the personnel strength levels and equipment authorization levels in its TOE. This company-

  • Plans, commands, controls, coordinates, and directs up to five pipeline and terminal operating companies or medium truck companies (petroleum). Supervises other assigned and attached units used to operate and maintain the petroleum supply and distribution system.
  • Extends and develops existing and proposed distribution systems at the theater level.
  • Directs the operation of fixed petroleum storage facilities capable of storing large quantities of bulk petroleum products.
  • Plans and directs the operations of the IPDS, TPT's, FSSP's and hoseline outfits.
  • Operates a central dispatching and scheduling agency to schedule and direct the flow of bulk petroleum products through multiproduct military pipelines.
  • Coordinates the movement of bulk products by means other than pipeline, such as a barge, rail, and truck.
  • Maintains a prescribed reserve of petroleum products.
  • Supervises a program for quality surveillance of petroleum products and operate a mobile petroleum laboratory.
  • Transports 33 percent of its TOE equipment and supplies in a single lift using its authorized organic vehicles.
  • Unit is dependent on a petroleum pipeline and terminal operating company for unit maintenance and food service support.
  • Unit requires transportation for a mobile lab.

ORGANIZATION

Figure 4-1 shows the company organization. Sections II through VII of this chapter detail individual sections in the unit.

Section II
BATTALION HEADQUARTERS

MISSION

The battalion headquarters mission is to provide supervision for the battalion. It must also provide command and control for all assigned and attached units.

RESPONSIBILITIES

The battalion commander's overall responsibility is to make sure the battalion completes its assigned missions successfully. The battalion commander (Lieutenant Colonel, 92F00), is responsible for-

  • The leadership, welfare, and training of all assigned and attached soldiers.
  • Prioritizing, planning, and coordinating present and future missions.
  • It plans operations in anticipation of complying with applicable federal, state, local, and host nation environmental laws to include ensuring all operations undergo a safety and environmental risk assessment.
  • Ensuring all personnel are trained in good environmental stewardship and that the environmental stewardship ethic is reinforced in day-to-day operations.

PERSONNEL

Effective operation of the headquarters requires identifying key personnel and understanding their primary duties and responsibilities. Key personnel include-

  • Command Sergeant Major (E9, 00Z50). Serves as the principal enlisted assistant to the commander. This includes executing established policies and standards pertaining to the performance, care, conduct, appearance, personnel management, and training of enlisted soldiers. This includes also-
    • Providing advice and making recommendations to the commander and staff on all matters pertaining to enlisted soldiers and their families.
    • Accompanying the commander on inspections, visits, and at ceremonies, or acting in his place in these capacities when directed by the Commander.
    • Trains and directs subordinate NCOs.
    • Ensures newly assigned soldiers are instructed in military courtesy, customs of the service, and command regulations or policies.
    • Provides counsel and guidance to NCOs and other enlisted soldiers in the command.
    • Inspects duties performed by subordinate NCOs.
    • Assists in reception of visitors to the command.
    • Sits as president or member of command promotion board for NCOs as authorized by regulation.
    • Performs other duties prescribed by the commander. He may also be responsible for discharging the duties listed above up to 450 miles away from the headquarters in a tactical environment. During tactical operations, the CSM should also act as the commander's representative in supervising aspects vital to the operation, as determined by the commander and himself. The CSM can lead the quartering party during major movements or otherwise supervise movement of portions of the battalion headquarters. He can assist in or direct portions of CSS operations for the battalion headquarters, portions of which may be spread long distances. He may act as a liaison to higher, adjacent and subordinate units, or with host nation assets, all of which may be located up to 450 miles from the group headquarters.
    • Executive Officer (Major, 92F00). Assists the commander in accomplishing of the overall mission. Coordinates and directs the activities of the staff. Acts as the commander in the absence of the battalion commander.
    • S1 Officer (Captain, 92F00). Directs the functions of the S1 section. Directs all technical administrative operations of the battalion and its assigned or attached units. Section IV gives more on his responsibilities.
    • S2/S3 Officer (Major, 92F00). Directs the functions of the S2/S3 branch. Plans, controls, and supervises the operation of the battalion petroleum distributing system. This system may consist of as much as 450 miles of multiproduct pipelines and related terminal facilities. Section VI gives more on his responsibilities.
    • S4 Officer (Captain, 92F00). Directs the functions of the S4 section. Plans, coordinates, and supervises all supply and maintenance activities and other related logistical matters required to support the battalion.
    • Chaplain (Captain, 56A00). Conducts religious activities for the battalion according to AR 165-1. Section V gives more on his responsibilities.
    • Communications and Electronics Staff Officer (Captain, 25A00). Plans and determines requirements for signal communications support and for use of signal communications equipment. Coordinates with the area signal officer as required.

OPERATIONS

Some of the responsibilities in key functional areas of the battalion headquarters follow. Sections in this Chapter detail these responsibilities.

  • Plan and prepare for the deployment/redeployment of the battalion.
  • Provide guidance and supervision of subordinate units.
  • Plan and establish air defense measures.
  • Monitor the tactical and technical performance of subordinate units. Provide guidance and training programs to improve this performance. Provide logistical and administrative support for subordinate units.
  • Plan and supervise religious activities.
  • Plan and coordinate installation and use of a communications network. Advise higher headquarters of operating situations and requirements.
  • Plan and implement appropriate environmental stewardship and safety programs. It conducts operations with minimal damage to the environment as dictated by the operational situation.

Section III
S1 SECTION

MISSION

The S1 section supervises, plans, and coordinates all administrative and personnel activities in the battallion. The S1 section-

  • Provides for a message center.
  • Maintains office records.
  • Publishes orders for the assignments of replacements within battalion headquarters and units.
  • Provides for personnel management and classification. It also maintains liaison with the appropriate personnel services unit on personnel actions.
  • Maintains liaison with the supporting finance direct support company on financial services.

RESPONSIBILITIES

The S1's overall responsibility is to make sure his section completes its assigned missions successfully. General areas of responsibility for the S1 are-

  • Unit strength maintenance.
  • Personnel management.
  • Manpower management.
  • Morale.
  • Non-judicial and administrative disciplinary actions.
  • Health and safety.
  • Staff coordination with higher headquarters personnel sections.

PERSONNEL

Effective operation of the section requires identifying key personnel and understanding their primary duties and key responsibilities. Key personnel in the S1 section include-

  • Personnel Sergeant (E7, 75Z40). Assists the S1 officer in the operations of the section. This NCO also assists with the units assigned and attached to the battalion.
  • Legal Sergeant (E5, 71D20). Maintains and processes all legal paperwork in the battalion. Coordinates with the serving staff judge advocate on legal matters.
  • Administrative Sergeant (E5, 71L20). Supervises the administrative specialist. Supervises the preparation of military correspondence and orders. Maintains files and records. Compiles and submits administrative reports and coordinates publications.
  • Administrative Specialist (E4, 71L10). Performs all administrative functions to include establishing and operating MARKS, and prepares section correspondence.
  • Administrative Clerk (E3, 71L10). Performs administrative functions to include sustaining and operating MARKS, and preparing section correspondence.

Some S1 section general responsibilities:

  • Coordinate medical support.
  • Coordinate labor services.
  • Monitor morale support programs.
  • Prepare SIDPERS.
  • Provide administrative support.
  • Provide personnel services.
  • Manage religious activities.
  • Maintain policy files and records.
  • Provide commanders with advice on command and public information.
  • Manage personnel.
  • Monitor material being released.
  • Provide legal assistance.
  • Provide library services.
  • Monitor internal operations.
  • Maintain discipline, law, and order.
  • Coordinate EPW handling.

Section IV
UNIT MINISTRY TEAM

MISSION

The UMT provides for religious ministry, pastoral care, and the moral and ethical well-being of the unit. It advises the commander and staff on matters of religion, morals, and morale.

RESPONSIBILITIES

The UMT's overall responsibility is to successfully provide religious ministry for the command. Specific UMT responsibilities include-

  • Coordinating, integrating, and supervising all chaplain activities, religious services, ministries,and observances and the use of facilities as approved by the commander.
  • Establishing and maintaining liaison with staff chaplain of higher, equal, or subordinate headquarters, the other military services, government agencies, the armed forces of allied nations, and officials of civilian churches and other religious organizations.
  • Deploys with the battalion to offer religious services, counseling and morale support on all training or operational deployments.
  • Facilitating the "free exercise" rights of all personnel, regardless of religious affiliation of either the chaplain or the soldier.
  • Providing area chaplain services coverage within the geographical area or as specified in the area coverage plan.
  • Providing denominational services where practical.
  • Providing guidance to the battalion's family support group.
  • Providing chaplain coverage to EPW's and all others as outlined in AR 165-1

PERSONNEL

The battalion chaplain is responsible for supervising the UMT. Key personnel on this team include the Chaplain Assistant (E4, 71M10). He performs or supervises the performance of religious support in the battlefield or in garrison. He also provides personal protection and administrative support to the battalion chaplain.

Section V
S2/S3 SECTION

MISSION

This section is responsible for the intelligence, security, operations, and training necessary to support the battalion's critical wartime mission. This section plans and supervises the security of the battalion's area. It coordinates with the RAOC and the headquarters and headquarters commander to implement a rear area security plan. The S2/S3 is responsible for the production of intelligence, and counterintelligence and intelligence training and security. It is responsible for communications, communications security, and relaying, on request, local weather observations. This section also directs activities pertaining to organization, operations, training, and deployment readiness for subordinate units. The four branches assigned to the section are a security, plans, and training branch, petroleum operations branch, mobile laboratory branch and the communications branch. See section VIII, IX, X and XI for their organizations and missions.

RESPONSIBILITIES

The battalion S2/S3 officer is responsible for overall command and control of the four subordinate branches in the S2/S3 section. He:

  • Exercises authority through each branch chief.
  • Advises the battalion commander on matters relating to the security, plans, training, and operation of the battalion.
  • Develops operational and training plans for the battalion.
  • Implements environmental stewardship program in key areas of interest such as environmental training programs and land management. This includes ensuring all operations undergo environmental and safety risk assessments.

PERSONNEL

Effective operation of the section requires identifying key personnel and understanding their primary duties and responsibilities. Key personnel include-

  • Petroleum Operations Sergeant (E8, 77F50). Develops plans, and coordinates and controls petroleum support operations for the battalion. Monitors all operations to ensure they reduce damage to the environment within the scope of the tactical situation. Acts as the assistant S2/S3 when needed.
  • Petroleum Operations Sergeant (E7, 77F40). Assists the petroleum branch NCOIC.
  • Nuclear, Biological, Chemical (NBC) Operations/Staff NBC NCO (E7, 54B40). Assists in planning and applying NBC defense measures for subordinate units and coordinates decontamination operations, when necessary. Plans, coordinates and evaluates the battalion's NBC training program.
  • Petroleum Surveillance Sergeant (E6, 77L30). Plans and supervises a program for quality surveillance of petroleum products.
  • Administrative Specialist (E4, 71L10). Performs all administrative functions to include establishing and operating MARKS, and preparing correspondence for the section.
  • Petroleum Supply Specialist (E3, 77F10). Assists the petroleum operations sergeants and petroleum surveillance sergeant with the conduct of their assigned mission.

OPERATIONS

The section plans, monitors and coordinates all aspects of training, tactical operations, area security and communications within the battalion's area of responsibility. The battalion S2/S3 ensures the branches under his control adequately perform their duties in a systematic, coordinated effort in support of the battalion's mission.

ORGANIZATION

The Battalion S2/S3 Section is organized into branches to accomplish its mission. The branches are responsible for specific functions which are described in the following paragraphs.

Security and Plans Branch

The security and plans branch has responsibility to advise the commander and subordinate units on training during peacetime operations and on security during tactical missions. The following paragraphs detail the operations of the branch.

Mission. This branch provides supervision of the employment, deployment, training, and security of the battalion. It also covers battalion units and the petroleum distribution system. The branch-

  • Develops plans and supervises training of assigned and attached units.
  • Develops and implements training programs for the headquarters and subordinate units.
  • Develops and implements general educational development programs. Plans, directs, coordinates, and supervises intelligence, counterintelligence, and civil affairs programs. Develops and coordinates plans for security and defense of the headquarters and subordinate units.
  • Develops the situation paragraph for OPORDs and OPLANs. Makes recommendations to the battalion S2/S3, petroleum operations officer, and battalion commander on the best method to protect the force.
  • Plans all training in anticipation of complying with applicable national, state, local and host nation environmental protection laws.

Responsibilities. A petroleum sergeant, (E7, 77F40), is NCOIC of this section. His key duties include-

  • Preparing broad planning guidance, policies, and programs for command organizations, operations, and functions.
  • Developing policies and guidance for the training of the command and evaluating this training.
  • Planning all activities to comply with applicable national, state, local, and host nation environmental protection laws.
  • Exercising staff supervision over all OPSEC activities.
  • Managing the security clearance program for the battalion.

Personnel. Key personnel include-

  • Intelligence Sergeant (E5, 96B20). Performs intelligence preparation of the battlefield. Provides technical advice to the staff on intelligence matters. Assists in writing the intelligence estimates for operations orders and plans.
  • Administrative Clerk (E3, 71L10). Performs all administrative functions to include establishing and operating MARKS, and preparing section correspondence.

Operations. This branch of the S2/S3 section operates in the same way as the S2/S3 section of the headquarters and headquarters company, petroleum group. Section VI of Chapter 3 discusses the operations of that section.

Petroleum Operations Branch

The petroleum operations branch advises the commander and assists and directs subordinate units operating bulk petroleum pipelines. The following paragraphs describes the branch in detail.

Mission. This branch provides a central dispatching element. It schedules and directs the flow of bulk petroleum through both commercial and military multiproduct pipelines. The branch also coordinates bulk petroleum movement by means other than pipeline.

Responsibilities. The petroleum operations officer (Captain, 92F00) supervises branch operations. He also directs dispatching operations. He conducts all operations so as to reduce environmental damage within the scope of the tactical situation.

Personnel. Key personnel include-

  • Assistant petroleum operations offiicer (Lieutenant, 92F00). Assists the petroleum officer. Usually supervises the second shift.
  • Freight movements officer (Lieutenant, 88B00). Coordinates bulk petroleum movement by rail, highway, air, or water.
  • Petroleum dispatch sergeants (E7, (2 each) 77F40; E6, (2 each) 77F30). Maintains dispatching operations on a 24-hour basis.
  • Petroleum supply sergeant (E6, 77F30). Monitors and supervises the petroleum inventory control sergeants and specialists and maintains accounts of bulk petroleum received, stored, and dispensed.
  • Senior construction supervisor (E6, 51H30). Coordinates and assists in planning pipeline systems and installation and repair of pipelines, pumping stations, and storage tanks. Inspects pipeline construction for breaks, rusty pipe, and flat places. Also inspects for leaky gaskets, loose connections, or other defects. Evaluates existing fixed facilities to determine capability for military use. Develops petroleum systems maintenance procedures.
  • Petroleum inventory control sergeant (E5, 77F20). Maintains data on current bulk petroleum on-hand inventories. Additionally, maintains the total ullage by terminal and type fuel.
  • Petroleum inventory control specialist (E4, (2 each) 77F10). Assists the inventory control sergeant in maintaining current petroleum supply records.
  • Movements specialist (E4, 88N10; E3, 88N10). Assist the freight movements officer in coordinating fuel movement by means other than pipeline.
  • Technical engineer specialist (E4, 51T10). Prepares drawings for pipelines, terminals, and storage facilities.
  • Administrative specialist (E4, 71L10). Performs all administrative functions to include establishing and operating MARKS, and preparing section correspondence.
  • Administrative clerk (E3, 71L10). Performs administrative functions to include sustaining and operating MARKS, and preparing section correspondence.

Operations. Branch operations include:

  • Pumping schedules. Personnel in the branch determine daily requirements and available storage space. They determine the quantity of product authorized to be on hand at the various terminals. Also, they develop consumption graphs for projected consumption and deliveries. FM 10-18 gives more information on pumping schedule development.
  • Dispatching records and controls. Effective dispatching operations depend on well-kept records. The daily pumping record records daily data related to pumping operations. FM 10-18 gives more information on maintaining dispatching records.
  • Loading schedules. The section uses dispatching records and controls to develop loading schedules. First, they determine the estimated requirement, availability of transportation and products, and the needs of the supported unit. Then they use this data to develop loading schedules.
  • Policies. The section maintains close coordination with movement programs, directives, and policies of higher commands. This ensures the branch gets the greatest use of movement capability. It also ensures Department of the Army policies concerning direct throughput of bulk petroleum products are strictly followed. FMs 10-67 and 55-10 give information on bulk petroleum transportation. FM 100-10 gives more information on rail, highway, air, or water transportation.
  • Operation reports. The section receives operation reports from all pump stations and terminals. These reports cover hourly pumping and delivery data. The section uses this information with a consumption graph and progress chart to maintain control of the pipeline system. The section must investigate all discrepancies between fuel pumped and received. FMs 10-18 and 10-67 have more information.
  • Inventory procedures. The chief dispatcher must account for pipeline fill and forward this information to the accountability officer. FM 10-67 has more information. The monthly bulk petroleum accounting summary notes differences between book balance and physical inventories. The inventorying unit will also provide an explanation of the discrepancy. The unit must also originate a report of survey if losses exceed allowable amounts.
  • Pipeline system construction. Section personnel must coordinate with and assist the pipeline engineer. They help the engineer plan pipeline systems and install and repair pipelines, pumping stations, and storage tanks. Personnel inspect pipelines for breaks, rust, flat places, leaky gaskets, and loose connections. They should also inspect for other defects. TM 5-343 gives guidance on performing these duties. It discusses route location, layout, and profile of the pipeline system. It also covers pipeline systems inspections. FM 10-67 also gives guidance for planning the pipeline system. Pipeline planners should do environmental and safety risk assessments for every plan.
  • Transportation coordination. The transportation cell coordinates with external movements activities. They ensure bulk petroleum movement by means other than pipeline are coordinated and support the overall inland petroleum distribution plan.

Petroleum Laboratory Branch

The petroleum laboratory branch advises the commander and assists subordinate units on matters relating to petroleum quality surveillance and the operation of petroleum laboratories. The following paragraphs give details of the branches function.

Mission. This branch analyzes petroleum products received and stored in operating units. It also provides area petroleum laboratory support as directed. This branch operates a mobile petroleum laboratory. The laboratory performs partial analysis testing for petroleum products. FM 10-72 describes mobile laboratories and their operational procedures.

Responsibilities. The petroleum laboratory officer (Lieutenant, 92F00) directs the petroleum laboratory in inspecting and testing petroleum products.

Personnel. Key personnel include-

  • Petroleum laboratory supervisor (E6, 77L30). Supervises the performance of standard physical and chemical tests on petroleum products. Evaluates test results for compliance with federal and military specifications. Supervises the maintenance of assigned equipment.
  • Petroleum laboratory sergeant (E5, 77L20). Performs standard physical and chemical tests on fuel handled through the battalion pipeline distribution system.
  • Petroleum laboratory specialist (E4, 77L10; E3, (3 each) 77L10). Perform actual testing of petroleum products under the supervision of the petroleum laboratory sergeant.
  • Administrative clerk (E3, 71L10). Performs all administrative functions to include establishing and operating MARKS, and preparing section correspondence.

Operations. The section functions using many of the same procedures as the base laboratory assigned to the petroleum group. However, the laboratory performs only type B1 or below tests.

Communications Branch

The communications branch advises the commander and assists subordinate units in maintaining appropriate communications. The following paragraphs gives details on the branch function.

Mission. The communications branch coordinates installation, operations and management of information systems in support of the battalion headquarters communications facilities. The branch provides-

  • FM Radio (SINCGARS).
  • AM HF Radio.
  • Mobile Subscriber User Equipment.
  • Message Center Service.
  • Computer Installation and Configuration
  • CEOI production with RBECS
  • Field wire and telephone Service
  • NCS for AM and FM radio nets.

Responsibilities. The signal officer is responsible for all battalion information systems (both tactical communication and commercial computer systems). He supervises the communications branch. He also coordinates with supporting signal units for entry into the common user systems and preparation of the battalion CEOI.

Personnel. Key personnel include-

  • Tactical Communications Chief (E6, 31U30). The senior enlisted advisor to the section officer. Primary responsibility is tactical communication liaison with the petroleum battalion subordinate company elements. Prepares the battalion CEOI using RBECS. Supervises all enlisted soldiers assigned to the communication branch.
  • Radio Team Chief (E5, 31U20). Primary responsibility is the battalion headquarters internal communications. Responsible for all battalion headquarters information systems (tactical communications and computers). Special emphasis is on NCS operation of MSE and AM high frequency systems. Additionally, responsible for battalion computer system installation and configuration.
  • Single Channel Radio Operator (E4, 31C10). Acts as the NCS for the battalion SINCGARS/EPLARS and AM high frequency radio command/ops nets.
  • Signal Information Service Specialist (E4, 31U10). Installs and maintains Battalion MSE, SINCGARS, and AM HF digital and voice equipment. Responsible for battalion computer system installation and configuration.
  • Signal support system specialist (E3, 31U10). Installs and maintains the battalion telephone and wire system. Operates the battalion message center once systems are installed.

Operations. The section is responsible for the information system integration plan; SINCGARS; AM HF radio: MSE interface equipment; message center; computer installation and configuration; RBECS-CEOI construction; field wire and switchboard; and the radio net control station (NCS).

  • SINCGARS. The unit is equipped with the AN/VRC90 SINCGARS FM radios as shown in figure 4-2. SINCGARS is a new family of VHF-FM radios that replace the old FM AN/VRC-12 series of radios. These radios provide the battalion with a tactical secure FM radio net for internal command and control and external base cluster defense coordination. These radios feature simple, quick operation using a 16 element keypad for push-button tuning. They are capable of short-long range operation for voice or digital data communications. The planning range is 8-35 kilometers. They operate in a jam-resistant, frequency-hopping mode that can be changed as needed. The NCS utilizes the AN/VRC-92 radio that is a dual long range system also capable of operating as a retrans system as mission dictates.

  • AM high frequency radio. The battalion will employ the AN/GRC-193A HF radio shown in figure 4-3. The AN/GRC-193 is a rugged, tactical, vehicular/base station HF radio set. The set's high power (100-400 watts) make it capable of long range communitions necessary to link all pump stations in the AM HF pipeline net that may span in excess of 300 miles. (The AN/GRC-213 low power AM HF radio is unacceptable for use with the omnidirectional coverage NVIS antenna, which requires maximum power output.) The AN/GRC-193 radio set can be mounted in a wheeled vehicle or installed in a fixed location, such as a building or tent. When installed in a fixed location, the radio requires a power supply providing 24 to 32 volts DC (such as the PP-145/G). To utilize this system in radio teletype mode the KG-84 and computer terminal, AN/UGC-144, is necessary. Secure voice requires a KY-68. Both secure and radio teletype operation is mandatory for pump station operation.

  • Mobile subscriber interface equipment. The supporting signal unit provides connectivity to the battalion that allows it to interface with the theater digital or corps mobile subscriber network. Users access MSE network via fixed subscriber terminals or mobile subscriber terminals. Figure 4-4 depicts these access points. The fixed subscriber terminals are hard wired to a SEN through a junction box, J-1077. The three fixed instruments are the DNVT, TA-1035; the DSVT, KY-68; and the communication terminal, AN/UGC-144. The MSRT is the AN/VRC-97. The MSRT, which consists of a very high frequency radio and a digital secure voice terminal (KY-68), in a vehicle-mounted assembly. It interfaces with the MSE system through a RAU. As long as the radio unit has line-of-sight contact with the RAU, it has connection in the MSE area system. The operational planning range is 15 kilometers from any RAU.
  • Message center. Message center operations orient on the AN/UGC-144 computer terminal that enables access into the DMS, DDN, and MSE network. Both the S4 and POL Ops sections are authorized these terminals as shown in figure 4-4. These terminals are user-owned and -operated message terminals. Through menu-driven screens and passwords, it allows composition, transmission, and formal record traffic receipt. Each terminal has a KY-68 DSVT that provides autodial encryption capability. Section personnel, with the assistance of the communication section, process incoming and outgoing messages according to assigned priorities. They will observe the following precedence, time frames and procedures per FM 24-17 and AR 25-11.
    • Flash-less than 10 minutes
    • Immediate-within 30 minutes
    • Priority-within 2 hours
    • Routine-within 6 hours
  • Computer installation and configuration. The communication section is responsible for all battalion information systems to include computers and peripheral devices. Responsibilities include-
    • Ensuring all computer systems are accredited for the appropriate classification and networking level.
    • Properly configuring all computer communication devices (modems).
    • Installing, maintaining and providing operational guidance on battalion software.
  • RBECS/CEOI construction. The communication section creates and maintains CEOI databases tailored to specific missions. Using RBECS, the section is capable of generating processing, displaying, editing, printing, storing and transferring CEOI information, RBECS also processes the frequency hopping data, (TSK, HOPSET, NET ID's), for the SINCGARS and other radio systems. RBECS provide the capability to selectively compartmentalize information based on need and transfer the data to ANCD, and ECCM fill devices (MX10579 and MX 18290). RBECS requires formal training.
  • Local field wire and switchboard. The communication section will devise and implement a wire net plan. The plan identifies each user telephone connected to the switchboard (SB-3614) or MSE/TRI-TAC switch. The plan will show where the wire is buried or installed overhead. Additionally, the wire team will designate a wire team to coordinate telephone installation with supported units and identify manpower and equipment requirements. Users are responsible for wire installation and connection to the switchboard. Section personnel do the following:
    • Test wire before installation.
    • Connect and lay the wire according to the wire net plan.
    • Lay the lines by the shortest distance allowed by terrain.
    • Secure lines at their start point and at any point where they change direction or run into construction.
    • Tag wire according to FM 24-20 and the CEOI.
    • Make maximum use of terrain and natural vegetation to conceal wires.
    • Make sure that construction techniques meet the requirements of FM 24-20.
    • Check all splices to make sure they are taped and correct.
    • Make preinstallation checks of the switchboard.
    • Install and ground the switchboard in an area protected from moisture.
    • Attach telephone lines and trunk connections at the switchboard.
    • Label the switchboard according to the telephone directory.
    • Keep wire splices clear of standing water and maintain a correct amount of slack in the wire.
    • Check the wire periodically to make sure no one has tampered with it.
    • Recover field wire without damaging it. FM 24-20.
    • Wind wire evenly on reels with enough slack at the start to allow easy testing and servicing.
  • Radio communications net. There are nine SINCGARS radios dispersed throughout the company, see figure 4-4. Section personnel establish the radio communications net for these radios. When performing their duties, they should-
    • Ground the equipment
    • Check at first light (when the station is set up during darkness) to make sure it is not, take steps at once to conceal it.
    • Make initial entry into the designated net within the time frame set by the commander.
    • Use operating signals, prosigns, and authentication when required by the NCS.
    • Process messages, requiring coding or decoding, promptly and without error according to FM 24-18.
    • Adhere to all COMSEC procedures.
    • Follow the guidelines in FM 21-2 when setting up the radio net.
  • NCS. The battalion NCS operates according to the procedures outlined in FM 24-18. Section personnel-
    • Open and close the net.
    • Control transmission.
    • Authenticate and clear traffic within the net.
    • Direct the net.
    • Correct errors in operating procedures.
    • Give or deny permission for stations to enter or leave the net.
    • Impose or lift listening silence.
    • Maintain net discipline.

Section VI
S4 SECTION

MISSION AND RESPONSIBILITIES

The primary responsibilities of the S4 officer are to advise the battalion commander on logistics, plan the logistics portions of operations and to supervise the battalion S4 section. The S4 section provides technical assistance on supply and maintenance to the units in the battalion. The S4 officer is responsible for the overall coordination, advice, and assistance the section gives to the battalion and its units. He directs the actions they take on maintaining supply policies and levels. He also directs them in maintaining stockage lists, maintenance policies and inspection, and financial management information. He administers pertinent portions of the unit's environmental stewardship program. Areas of environmental interest for the S4 include the management and disposal of hazardous materials in supply room operations, food service operations, and maintenance operations; disposal of solid and liquid wastes associated with food service operations and environmentally safe maintenance practices. He should ensure all battalion supply functions are automated using the ULLS S4.

PERSONNEL

Effective operation of the section requires identifying key personnel and understanding their primary duties and responsibilities. Key personnel in the S4 section include-

  • Unit Maintenance Technician (Warrant officer two, 915A0).
  • Provides technical advice and assistance on automotive equipment maintenance to the petroleum companies. Establishes an environmental stewardship program for motorpool operations. Reviews maintenance practices to ensure they are done in an environmental safe manner.
  • Engineer Equipment Repair Technician (Warrant officer two, 919A0). Provides technical advice and assistance on engineer equipment maintenance to all assigned and attached units.
  • Property Accounting Technician (Warrant officer two, 920A0). Manages the units' property books. Provides the petroleum companies with technical assistance on organizational supply matters.
  • Senior Maintenance Supervisor (E8, 63B50). Assists the companies in obtaining the necessary equipment and supplies needed by their maintenance sections. Ensures maintenance operations are conducted in an environmentally safe manner. Implements the units environmental stewardship program in maintenance operations. Coordinates the maintenance practices and procedures of the companies.
  • Supply Sergeant (E7, 92Y40). Supervises the battalion's internal supply functions. Plans, coordinates, and inspects unit and organizational supply operations. Manages hazardous material supply items IAW locally established procedures and regulations. Supervises the preparation and maintenance of supply records of subordinate units. Assists the PBO.
  • Assistant Supply Sergeant (E5, 92Y20). Assists the battalion supply sergeant
  • Supply Specialist (E4, 92Y10; E3, 92Y10). Requests, receives, and processes the necessary supplies and equipment for subordinate units.
  • Administrative Specialist (E4, 71L10). Performs all administrative functions to include establishing and operating MARKS, and preparing section correspondence.

MAINTENANCE OPERATIONS

The section's primary function is to provide guidance and assistance on internal logistics for the unit. To do this, the section addresses the factors related to this function in the following paragraphs.

Procedures

The S4 section personnel should conduct staff inspections of maintenance operations IAW DA Pamphlet 738-750. During these inspections, they should review tiles to determine the number, type, and frequency of repairs and the time involved. The section establishes and monitors equipment service schedules. It also consolidates and forwards various equipment and maintenance status reports. Section personnel should also inspect SOP's and procedures to ensure they comply with environmental protection regulations. DA Pamphlet 738-750 gives more information on the details of these functions.

Material Readiness Assistance Visits

S4 section personnel make liaison visits to subordinate units of the battalion and advise them on ways to improve their readiness. They contact direct support facilities to place command emphasis on demands and incoming requisitions. They also place emphasis on supply status reports, as well as requirements for current and planned operations. AR 710-2, DA Pamphlet 710-2-1, and DA Pamphlet 738-750 are references for these actions.

Material Readiness Reports

The section processes DA Forms 2406 for the battalion. These reports provide information on the condition of equipment in the hands of using organizations. DA Pamphlet 738-750 gives more information.

Storage of Supplies and Equipment

Supplies and equipment should be managed and cared for according to the standards outlined in the current Unit Supply Update. Receipt, storage, and issue of environmentally hazardous materials should comply with all pertinent national, state, local and host nation environmental regulations. The S4 section makes periodic inspections of unit supply storage procedures.

Supply Procedures

The battalion units send all authorization supply documents to the section. DA Pamphlet 710-2-1 describes these documents' uses. Review them to see that-

  • All equipment authorized is on hand or on request.
  • Unit supply requests and priority designator procedures are not being abused.
  • Requested quantities for environmentally hazardous materials are the minimum needed to accomplish the mission.
  • Prescribed loads of ammunition are managed IAW local policy.
  • Individuals have clothing and equipment as authorized by common table of allowances (CTA) 50-900.
  • Arms, ammunition, and explosives are maintained according to ARs 190-11 and 190-40 and local policy.
  • Excess property accountability and disposition.

Receipts and Records

The PBO maintains automated organizational property books and all other property records, References that should be available are ARs 190-11, 220-1, 700-84, 703-1, 710-2, 710-3, 735-5, DA Pamphlets 600-8 and DA Pamphlet 710-2-1, FMs 10-14 and 10-14-2, SB 700-20; and the AMDF. The property book should be maintained by checking:

  • All equipment authorized by modification table of organization and equipment. It should be on hand or on order.
  • Shortage annexes. They are prepared for all missing components of end items. (Personnel are held responsible for sets, kits, and outfits.)
  • Components. They should be checked for serviceability and listed on hand receipt annexes.
  • Temporary hand receipts. When used, hand and subhand receipts are adjusted every six months. The six-month period starts on the date entered on the oldest temporary hand receipt. Ensure that change documents are being used for turn-in and issues between the six month hand-receipt reconciliation periods.
  • The on-hand physical inventories are conducted. Assure monthly sensitive items and 10% inventories are conducted. The PBO must maintain a copy of these inventories.
  • The documents file for transactions for nonexpendable items. It should be maintained as a supporting document to the property book.

Budgets

The S4 officer should evaluate and control costs in the battalion. He plans supply and equipment needs for the year. He recommends priorities for spending the money allocated quarterly by higher headquarters. He must also establish some system of monitoring funds spent by the battalion. FM 10-14-2 gives more details on financial management.

Nonexpendable Supplies

The S-4 section requests, receives and issues nonexpendable supplies from the unit providing direct supply support. These actions are recorded on DA Form 1064 (Document Register for Supply Action).

Requests for Supplies. Check that items requested from subordinate units are authorized to them. Record the request in the document register, and give it a document number. Then send it to the supply support activity. DA Pamphlet 710-2-1 and FM 10-14 give more detailed information.

Issue of supplies and equipment. When issuing items to a supported unit-

  • Use DA Form 2062 to record the issue of property book items.
  • Use DA Form 3161 as a temporary hand receipt document for issue and turn-in transactions. It should be stamped, "temporary hand receipt." Temporary hand receipts are posted to the DA Form 2062 at least once every six months.
  • List in the property book all items with serial numbers as outlined in AR 710-2.
  • Issue items on the DA Form 2062 if they are defined in AR 710-2 and in the AMDF as durable items.

Turn-Ins. Subordinate units turn in unserviceable items and excess serviceable items to the S4 section. Prepare a temporary hand receipt for the turn-in. Give it to the holder of the hand receipt. Prepare a request for turn-in on all turn-in items. Enter the transactions on the document register. Send the turn-in documents to your supply support activity. Turn in the equipment when directed to do so.

Lost, Damaged, or Destroyed Property. When property has been lost, damaged, or destroyed by a supported unit, your section is notified. The responsible unit prepares a DA Form 1659 and other documents authorized by AR 735-11.

Request for Ammunition. The S4 section processes DA Form's 581 for basic load items. They review and verify these requests, using the weapons density, controlled supply rate, and consumption projections of each unit. They process the requests further IAW locally established policy.

Section VII
COMPANY HEADQUARTERS

MISSION

The company headquarters provides command, control, discipline, training, personnel administration functions, organizational maintenance functions and supply functions for the soldiers in the company. It also coordinates with higher headquarters and staff sections to accomplish given missions.

RESPONSIBILITIES

The company commander (Captain, 92F) is responsible for the leadership, welfare, discipline, and training of all the soldiers in the company. He-

  • Sets priorities and coordinates present and future missions of the company.
  • Directs and supervises all technical operations and support activities that impact the headquarters operations.
  • Ensures all required reports and data are prepared and transmitted to staff elements as required.
  • Conducts safety and environmental risk assessments for each operation.

PERSONNEL

Effective operation of the company headquarters requires identifying key personnel and understanding their primary duties and responsibilities. Key personnel include-

  • First Sergeant (E8, 77F5M). Assists the commander in supervising the operation of the company headquarters. Is responsible for the leadership, welfare, and training of the enlisted soldiers assigned to the company.
  • Supply Sergeant (E5, 92Y30). Requisitions, receives, stores, accounts for, and issues all classes of supply (except class IX) for the company. Manages hazardous material supply items IAW locally established procedures and regulations.
  • Decontamination Specialist (E4, 54B10). Advises the commander on unit NBC training and operations. Supervises the training of unit NBC teams. Maintains organic NBC equipment and prescribed load list (PLL). Manages hazardous materials IAW locally established procedures and regulations.
  • Personnel Administrative Specialist (E4, 75B10). Performs all administrative functions for the company. Inputs personnel actions using Standard Installation/Division Personnel System (SIDPERS).
  • Light-Wheeled-Vehicle Mechanic (E4, 63B10). Augments the supporting unit assigned to provide organizational maintenance. He ensures maintenance procedures comply with locally established environmental protection regulations and procedures.
  • Armorer/Supply Specialist (E4, 92Y10). Maintains the unit small arms and assists the supply sergeant. Manages hazardous materials IAW locally established policies and regulations.
  • Cook (E3, 92G10). Cooks and serves for unit personnel. Maintains and sanitizes assigned equipment. Augments supporting unit's food service section.

TACTICAL AND ADMINISTRATIVE OPERATIONS

The following paragraphs highlight some key areas of interest while operating in a tactical environment. They also give highlights of company administration in both the tactical and garrison environment. It is important to note the company is not self sufficient in food service and unit maintenance, and will need outside support to meet mission requirements for these areas.

Command and Control

Command and control of the unit in tactical and garrison operations is the most important function of the unit headquarters. The following paragraphs give some details on the command and control function.

Unit Defense. The battalion S2/S3 officer establishes overall defensive plans for the group and its subordinate units. The company commander then develops a company defense plan within these guidelines. FM 21-75 contains details of establishing company defenses. Key points are-

  • Make sure the unit defense includes observation posts and interlocking fields of fire. It should also include adequate communications, minefield, and antiarmor barriers.
  • Hold rehearsals to make sure that all elements of the plan are coordinated.
  • Check range cards, sector sketches, and defensive tire plans.
  • Assign a final protective line and principal direction of tire for each machine gun.
  • Submit to the battalion commander reports of intention to lay minefields. Also report to him or her the start and completion of the laying of the minefield. FM 20-32 gives more information.
  • Check to see that artillery and mortar final protective fires are determined. Make sure they have been coordinated with the designated fire support unit.

Camouflage. Camouflage is one of the most critical means of defense for combat service support units. Camouflage should protect the unit from detection from the air and the ground. The unit should use all available natural and man-made devices to camouflage its site by using approved techniques. The company leadership should constantly evaluate camouflage for its effectiveness. FM 5-20 gives helpful information on camouflage techniques.

Field Sanitation. A field sanitation team performs the sanitation duties for the company. An NCO from within the headquarters monitors the work of the team. He also inspects units to make sure they are following all sanitary procedures. He ensures-

  • Steps are taken to control insects. Disease-bearing animals and other threats to sanitation should also be controlled.
  • Field sanitation standards comply with the regulations and policies set forth in a field sanitation SOP.
  • The field sanitation team is properly trained and coordinates with outside agencies for help when needed.
  • The company has the prescribed amount of field sanitation kits on hand and/or the appropriate materials for field sanitation functions.

Unit-Level Maintenance. One light-wheeled vehicle mechanic is assigned to the company. He augments the unit assigned to provide organizational maintenance. His key duties include-

  • Provide limited organizational maintenance support to the company.
  • Ensure proper use of tools, and ensure proper test equipment maintenance.
  • Review TAMMS forms for completeness and accuracy.
  • Assist the supporting unit's maintenance personnel with the maintenance program to include organizational-level maintenance, drivers' training program, oil analysis program, and other programs as directed.
  • Ensure unit maintenance follows established environmental protection guidelines.

Medical Support. The company commander is responsible for coordinating proper medical support. FM 8-10 gives medical support guidance. Key points in this area are-

  • Proper medical coordination is made with higher headquarters.
  • Policies and procedures are up to date.
  • Personnel receive medical aid during any unit operation.
  • Emergency aid and unscheduled medical support are available during day-to-day operations. FM 21-11 gives more information.
  • Ensure the unit has the appropriate number of trained combat lifesavers.
  • Ensure all required Class VIII equipment is available to qualified unit personnel.

Response to Ground Attacks. Response to ground attack should be thoroughly practiced as a battle drill. The severity of the ground attack should be assessed immediately and reported to higher headquarters. Indirect fires should be used as appropriate. The company should have (as a minimum) a squad-sized QRF armed with an automatic weapon. The QRF will be under direct control of the company headquarters section at all times. The QRF will respond immediately to suppress an attack on any portion of the perimeter. The company should be able to defeat a level I attack without further reinforcement. Higher levels of attack will require outside support and possible displacement of the company to avoid and potentially defeat the enemy force.

Physical Security. Access to restricted areas should be strictly controlled. Dismount points must be set up and manned. Observation posts are positioned around the area as appropriate. Personnel must be assigned camouflaged positions along the perimeter. Weapons, ammunition, and explosives must be physically secured. FM 19-30 and AR 190-11 are the primary references for physical security.

Captured Enemy Personnel and Material. The company must process any captured enemy personnel and equipment correctly. Key points in handling enemy personnel include-

  • Disarm and search prisoners for concealed weapons and for documents of intelligence value.
  • Segregate the prisoners by status, rank, and sex.
  • Give wounded personnel lifesaving and lifesaving and life-sustaining medical treatment. Evacuate them to the nearest medical facility as soon as possible.
  • Keep them silent.
  • Tag, safeguard, and move all equipment and documents to the rear or to the battalion headquarters. FM 34-1 gives more information.
  • Prepare tags to give the date and time of capture, the capturing unit, and the circumstances surrounding the capture. Tags should also state if documents or equipment were found on the prisoner. (Under no circumstances may documents and equipment be altered or kept as souvenirs.) Make sure operations are followed within the limits set forth in FMs 19-40 and 27-10, Chapter 3.
  • Give prisoners no comfort items. They retain safety items such as their helmet and protective mask.
  • Treat all prisoners according to Geneva Convention provisions. FM 27-10 gives guidance. Transfer prisoners to the nearest military police activity as soon as possible.

Administrative and Logistical Support

Two of the more important functions of the headquarters is to provide administrative and logistical support to assigned soldiers. The following paragraphs give some pertinent details of these functions.

SIDPERS Input. The personnel administrative specialist inputs all personnel administrative data using SIDPERS transactions. He provides data to the group headquarters S1 section by secure means. DA Pamphlet 600-8-1 gives guidance. The information to be gathered includes-

  • Casualty reports.
  • Replacement personnel requests.
  • Promotion recommendations.
  • Disciplinary actions.
  • Awards requests.
  • Other administrative data required for unit support.

Mortuary Affairs. When soldiers in the unit are killed in action, it is the units' responsibility to evacuate the remains to the nearest mortuary affair teams providing area support. If remains cannot be recovered due to tactical or logistical limitations, the unit must report their location to higher headquarters. If the remains are not recovered, the unit personnel specialist will prepare a report on where the remains are located, and why they have not been recovered. FM 10-63, FM 10-297 and STP 10-57F14-SM-TG give more guidance.

Food Service Support. The company requires food service support augmentation for its one assigned cook.

Unit Supply. FM 10-14 and the most current unit supply update give detailed guidance for unit supply. In general, the supply sergeant requests, accounts for, stores, issues, and turns-in (excess and unserviceable) all classes of supply except class IX. The supply sergeant also maintains property records. Under the guidance of the battalion S4 and the PBO, he-

  • Automates all supply room functions using the ULLS-S4 module
  • Arranges supplies so the unit can provide fast and efficient support.
  • Manages supply items that are hazardous materials IAW locally established environmental procedures and regulations.
  • Checks replenishment supplies and verifies them against the suspense file.
  • Issues supplies promptly.
  • Protects supplies from adverse weather, pilferage, and sabotage.
  • Issues by subhand receipt procedures all property on the commander's hand receipt.
  • Prepares shortage annexes for all missing components of end items issued on sub-hand receipts.
  • Handles supplies IAW DA Pamphlet 710-2-1 and ULLS-S4 procedures.
  • Maintains unit's combat basic load of CL I, II, and IV expendable supplies.
  • Supervises the unit armorer and provides the armorer with assistance as needed.

Requests for and Receipt of Ammunition. Company personnel will manage the unit's Class V account. In combat, Class V is provided on a push basis. Emergency requests for ammunition are sent through the group S4 section. In garrison, ammunition must be requested IAW locally established procedures. Key points for requesting and handling ammunition are:

  • Prepare copies of DA Form 581 (Request for Issue or Turn-In of Ammunition) according to DA Pamphlet 710-2-1.
  • Store ammunition according to quantity, class, and compatibility (Maintain required distance between cells or areas.) IAW locally established environmental procedures and regulations.
  • Check ammunition to make sure it is not damaged and it is marked by lot number, type, and quantity.
  • Account for ammunition when received, when stored, and when issued.
  • Use dunnage according to the guidance in TM 9-1300-206. Manage and dispose of used dunnage IAW locally established environmental policies and procedures.
  • Observe established environmental and safety precautions at all times when handling ammunition and associated waste products.



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