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CALL Newsletter 04-13
Operation Iraqi Freedom (OIF)
CAAT II Initial Impressions Report (IIR)

Operation Iraqi Freedom (OIF)
CAAT II Initial Impressions Report (IIR)

Chapter 4: Combat Service Support
Topic A: Supply the Force

Subtopic 2: End of Fiscal Year Mass Cancellations in OIF

Observation Synopsis

In the last days of FY03, Coalition Forces Land Component Command (CFLCC)/Coalition Joint Task Force (CJTF) directed the mass cancellation of all backordered OIF customer requisitions with dates earlier than 1 August 2003. Major subordinate commands (MSCs) across theater were not properly informed, since CFLCC had rescinded a fragmentary order (FRAGO) that directed the MSCs to execute the mass cancellations. Instead, United States Army, Europe (USAREUR) logistics automation division (LAD) developed a standard Army retail supply system (SARSS) script to input customer requests for cancellation (AC1) at the SARSS-2AC level. The script successfully generated AC1s for all customer requisitions, thus canceling the customer requirement (RON) at the SARSS-1. However, this action did not cancel the rollover document (DON) for many of the RON/DON logic requisitions in the system. Routinely, when a RON/DON logic requisition is canceled and the DON arrives, if there's no longer a requirement, SARSS will excess the part out. This generated a large amount of serviceable excess at the supply support activity (SSA) level as rollover document parts (DON) began to arrive without a requirement (customer due-out) at the SSA.

Lessons Learned

  • Units in contingency operations should not be subject to this type of funds control or de-obligation of funds to recuperate monies prior to end of fiscal year closeout.
  • Since the wholesale and theater systems are already unable to get a backordered part or item to customers in no less than 30-35 days, this procedure is ill-conceived.

DOTMLPF Implications

Doctrine: Units in contingency operations should be exempt from de-obligation of funds to recuperate monies prior to end of fiscal year closeout.

Table of Supporting Observations:


Observation Title CALLCOMS
File Number
End of Fiscal Year Mass Cancellations During OIF 10000-75460

Table of Contents
Chapter 4-Topic A-Subtopic 1: Water Operations in OIF
Chapter 4-Topic A-Subtopic 3: Use of Class IX Expeditors




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