Strategic Deployment Planning and Preparation at MACOM Level and Below
This chapter summarizes deployment planning and execution from a unit perspective. It focuses on the plans and preparations of deployment planning required at the various levels within the US Army. It also discusses the responsibilities of key players during planning.
LEVELS OF RESPONSIBILITY
3-1. The deployment planning and preparation process is a command responsibility that consists of three primary levels. These levels consist of the senior level (MACOM/ASCC), intermediate command level (UMC/ICUMO), and unit level (UMO).
3-2. The senior level provides strategic guidance to units under its control for deployment planning and preparation. Army MACOMs and ASCCs perform the following:
- Establish policies and procedures for collecting, verifying, processing, maintaining, and submitting deployment planning data.
- Ensure the deployment readiness of subordinate commands.
- Coordinate deployment activities between units and the JPEC.
Alert Orders and Warning Orders
3-3. The CJCS Warning Order may be the first official indication that a unit may be directed to deploy. The Warning Order conveys the decision to prepare for deployment. The Warning Order passes from DA through the MACOM to the affected units. The Warning Order initiates specific unit actions and may require units to go to a higher level of deployment posture as shown below (active component only).
Unit/transport moved to POE
First increment loaded
MACOM Movement Directive
3-4. Based on the CJCS Warning Order, commanders alert units for deployment according to the OPORD. Deployment times are the result of strategic lift availability and the priority of the unit on the TPFDD. This priority dictates the date the unit is required in the theater. The movement directive provides resource funding guidance and identifies the unit movement category according to AR 220-10. Unit movement categories are as follows:
|CAT A||Move all authorized equipment (property book).|
|CAT B||Move only mission-essential equipment (category for Army power projection).|
|CAT C||Move with less than mission-essential equipment.|
USTRANSCOM Movement Directives
3-5. As the strategic lift manager, USTRANSCOM issues the movement directive to its components to schedule strategic lift according to the TPFDD. MTMC issues port call messages and AMC issues an air flow. The movement directive specifies when units must have their personnel and equipment at the POE. Intermediate and unit level commands conduct backward planning to accomplish all required deployment tasks and arrive at the POE as ordered.
INTERMEDIATE COMMAND LEVEL
3-6. The intermediate command level is normally an installation or area command. It consolidates regional/organizational deployment planning data and provides it to the senior level for validation and transmission to JOPES. The intermediate command level authority is the unit's contact for deployment transportation support and instructions. The ICUMO helps units develop and execute unit movement plans.
Unit Movement Coordinator
3-7. Within CONUS, the installation UMC coordinates strategic movements and provides valuable movement information on the development of practical movement plans. The UMC is usually a part of the ITO's staff. The UMC is the primary intermediate level agent and a key deployment player. The UMC performs the following:
- Serves as the regional/organizational POC between the deployable unit, MACOM, and USTRANSCOM for receipt and submission of UMD.
- Ensures subordinate and supported units update UMD and commanders verify data accuracy.
- Coordinates and maintains unit plans for movement of cargo and personnel by all modes.
- Ensures unit movement plans are compatible with regional/organizational capabilities.
- Coordinates unit escort (supercargo and rail guard) requirements.
- Submits unit deployment planning data to the senior level.
- Maintains data on external military and commercial requirements (including type of railcars, commercial trucks, and buses) and preplans support to move units to the POE.
- Coordinates convoy clearances and special hauling permits for unit requirements.
- Ensures the unit complies with HAZMAT restrictions (CFR 49, AFJM 24-204, AR 55-355 and IMDG Code).
- Coordinates unit requirements for issue and receipt of military 463L pallets and shipping containers.
- Coordinates movement order equipment restrictions and/or peculiarities on specific strategic lift assets.
- Assists units to tailor the AUEL and update the UMD to create a DEL during crisis action.
- Coordinates commercial transportation according to routing instructions received from USTRANSCOM.
- Provides technical assistance to units at loading and unloading sites.
- Notifies deploying units of the movement schedules.
- Provides unit movement information to their operations staff counterpart for developing/submitting movement reports.
- Helps units to identify and obtain materials for unit deployments.
- Monitors the status of military shipping containers in the regional organizational AOR.
- Helps unit and ICUMOs develop deployment training.
- Helps units process through POEs as required.
- Provides like support to mobilized RC units for movement to MSs (AR 5-9).
Deployment Support Brigades
3-8. DSBs are RC MTMC units that assist the UMC and deploying units with documenting, staging, and loading their equipment. DSBs provide liaison between the installation and the POE to coordinate the technical aspects of preparation of equipment. A DSB consists of 10 or more UMTs. Each UMT may consist of six persons. A DSB HQ establishes operations with its MTMC area command HQ. The MTMC area operation center directs the DSB's UMTs to various installations. The UMTs will assist the ICUMO/UMC of these installations with specific deployment activities. DSBs will perform the following:
- Establish and provide liaison between the port command and the ICUMO/UMC.
- Coordinate movement schedules, documentation, special cargo handling requirements, including heavy lift, hazardous, sensitive, non-standard configuration equipment, and any other information needed with the port command.
- Assist the ICUMO/UMC in reviewing AUELs/DELs, movement plans, rail and truck loading plans, staging plans, and other documentation.
- Provide guidance to unit movement personnel to verify accuracy of movement documents and to show any missing or damaged equipment.
- Provide guidance to the deploying unit on preparing equipment and cargo loads for strategic movement.
- Ensure deploying units are marshalled and loaded in compliance with appropriate Federal, State, local, and HN environmental laws.
- Inspect equipment to ensure that vehicles are correctly identified, cargo is properly loaded on the vehicles, and no equipment is missing that would impair the loading operations at the port.
- Monitor the loading activity and assist in inspecting military or commercial carrier vehicles.
- Provide guidance in hazardous cargo preparation and certification.
- Provide advice in BBPCT.
3-9. The unit level is the basic and most critical level. All Army units must be prepared to deploy and be trained in deployment skills. Personnel assigned unit movement responsibilities must be fully trained and qualified for the positions they hold. The UMO will perform the following:
- Prepares and maintains unit movement plans.
- Prepares and maintains the AUEL and other documentation needed for unit movements.
- Changes and submits UMD as required by MACOM/ASCC.
- Supervises the preparation and execution of unit load plans.
- Coordinates with higher HQ and support activities on unit movements.
- Coordinates logistical support for the move.
- Maintains on file, approved copies of all unit load plans.
- Establishes and trains unit loading team.
- Ensures the unit has access to personnel who are authorized to certify HAZMATs.
3-10. Unit commanders routinely review and update movement plans and SOPs. They make sure that the movement plans and SOPs are consistent with OPLANs. The commander may also direct the planning to support newly activated units or newly assigned OPLANs. The unit commander also appoints a UMO and ensures that the UMO is trained. Commanders should strive to appoint UMOs who have some retainability in the unit.
3-11. Commanders appoint officers and/or senior NCOs as UMOs to help them prepare the unit for movement. The UMO must know and execute the commander's intent when developing and updating movement plans. The UMO must make sure that the movement plan is current and reflects changes in personnel and equipment as they occur. The UMO also maintains liaison with higher HQ and support activities on matters concerning unit movement. In the absence of the commander, the UMO represents the unit commander on deployment matters. Appendix A describes the UMO's training requirements. Commanders ensure that each member of the unit knows his responsibilities during deployment.
Unit Movement Plans
3-12. The unit uses movement plans to successfully organize, coordinate, and execute a unit move. Movement plans are written in a five-paragraph OPLAN format. They may contain SOPs, AUELs, and other annexes as directed. Movement plans are working documents at unit level and should not contain classified material. The unit requires a unit movement plan for each type of move. Unit movement plans define specific responsibilities, functions, and details for each part of a unit move from origin to POE. An effective movement plan contains preparation steps required to deploy. The plan requires considerable coordination and support from all levels in the chain of command. It should incorporate lessons learned from previous moves and exercises that test the plan. The four types of unit movement plans are mobilization, deployment, exercise, and change of station. ASCC and MACOMs establish formats for movement plans. A sample unit movement plan is contained in FM 55-15. The unit commander, intermediate level authority, and UMO will check the unit movement plans to make sure that the following requirements are met:
- Sufficient local implementing guidance on vehicle load plan development and testing have been developed.
- Vehicle load plans have been prepared for all cargo-carrying vehicles.
- Vehicle load plans include provisions for all organizational equipment and supplies to be moved on unit vehicles.
- Supplemental transportation requirements have been identified, such as commercial lift and other military units.
- Arrangements have been made for needed supplemental transportation and movement of hazardous cargo.
- Provisions have been made for necessary packing materials and shipping containers.
- All aspects of unit movement plans have been tested and updated, as needed.
Unit Movement SOP
3-13. The unit movement SOP outlines functions that should occur automatically upon notification of a unit movement. It should be generic to fit any given situation. It should outline day-to-day as well as alert functions. The SOP defines the duties of each section that will bring the unit to a higher state of readiness. These functions may include but are not limited to unit property disposition, supply draw, equipment maintenance, vehicle and container loading, security, marshaling procedures, purchasing authorities, and unit briefings. The commander must review unit SOPs on a regular basis and distribute them to each concerned position and section within the unit. Command emphasis and training are the most effective means of ensuring a proper state of readiness within the unit.
Unit Movement Binders/Mobilization Files
3-14. In addition to the movement SOP, units should prepare movement binders for quick reference. Movement binders should contain the following:
- Appointment orders including instructions for the UMO, unit movement NCO, load teams, purchasing authority, and personnel who are school trained or otherwise qualified to certify hazardous cargo and air load plans.
- An alert roster with instructions.
- A list of major equipment shortage items.
- A list of blocking, bracing, and packing materials, coordination requirements, and prepared requisitions.
- A list of supplies by support activity, coordination requirements (lists of personnel, transporting locations, and MHE), and prepared requisitions.
- Coordination requirements for executing the move (lists of nonorganic equipment, mess support, and explosive meters) and a list of supporting agencies, personnel (by position title) and telephone number.
- Instructions for other actions unique to the organization.
- Examples of forms required for personnel support during deployment, such as AG, JAG, and medical.
- A list of pertinent references.
- Rear detachment and family support group operations.
- An AUEL.
- Transportation requirements for each mode. The UMO and the ICUMO will determine the need to transport cargo. The ICUMO will plan for nonorganic transport of cargo and show this requirement on the unit AUEL report. Locations for spotting trucks and for acquiring MHE must be documented and entered in the unit movement plans.
- Convoy clearance requests. The appropriate form for the area where the unit is stationed will be prepared in advance if the unit is required to conduct a road march from the installation to the SPOE.
- Special hauling permit requests. The appropriate form for the area where the unit is stationed will be prepared in advance for the movement of oversize, overweight, and other vehicles requiring special considerations over public highways.
- Strip maps for each route of march, including alternate routes.
- A spill contingency plan including emergency supplies and equipment for isolating and disposing of HAZMAT spills.
3-15. The battle book is a comprehensive planning document that the unit commander may use to accomplish the unit's movement in a specific theater of operations. The battle book is classified according to AR 380-5. The battle book includes the following:
- The unit's mission.
- The organization, staffing, and actions required to achieve a mission ready posture.
- A copy of pertinent information from the OPLAN or the TPFDL.
- The Army Reserve Stock material appendix and listing and the Army Reserve draw team SOP, if applicable to the unit mission. FM 100-17-1 provides additional information on AR-3, Pre-positioned Afloat.
- The photographs and maps appendix. If possible, this appendix will include the following:
- Maps of all convoy routes and AOs.
- Photographs of all critical areas the unit will pass through en route to its destination. Photographs will include the APOD, the SPOD, the Army Reserve draw site, convoy routes, and critical points.
- An operations appendix. This appendix will include the following:
- A description of operating facilities including maps, diagrams, and photographs keyed to the unit operations site in the theater area.
- Operational data and procedures.
- Specific supporting and support organizations with which the unit must interface.
- Army Reserve Stock advance party for battalion and company size organizations (Table 3-1).
Table 3-1. Composition of Army Reserve Advance Party
(Battalion and Company Size)
|PBO/Hand Receipt Holder||1||1||0||1||1||0|
Drivers per battalion- and company-size:
1 per prime mover
1 NCO per 10 operators
|One NCO as NCOIC|
|NOTE: Advance party normally consists of 25 percent to 30 percent assigned personnel.|
MOVEMENT PLANNING PROCESS
3-16. The following information will help units develop their movement plans. Some units may have unique transportability problems. These problems may not surface until the units are deployed or the movement plans tested. The intermediate level authority will assist in preparing plans.
3-17. The TPFDD and the OPLAN will define transportation modes for movement to the POD. Operations staffs should provide units planning guidelines based on anticipated OPLANs.
3-18. In an overseas deployment, unit equipment is sent by sea two or three weeks before unit main body personnel depart for the AO (if unit personnel are traveling by air). Based on the unit's proximity to the POE, the availability of railcars and commercial trucks, and the type of unit equipment, the unit may move to the POE by unit convoy, rail, commercial truck, or a combination of all three.
3-19. Normally, unit personnel will travel by air accompanied by yellow TAT equipment. The flow of personnel should be in sequence with the arrival of unit equipment at the SPOD. See Chapter 4 for specific guidance on movement by air.
PERSONNEL STRENGTH ANALYSIS
3-20. For planning purposes, the unit commander uses the required strength of the unit according to the MTOE. The commander must plan the breakdown of personnel for Army Reserve draw teams, supercargoes, and the advance party. The commander will determine personnel transportation requirements and the basic loads of supplies initially required by the unit to sustain operations upon arrival in the theater of operations.
3-21. In conducting a unit equipment analysis, the commander must review the unit's TOE, MTOE, CTA, and AC/RC material standing, if appropriate. The commander must review the AUEL to determine what will be moved based on METT-T. All outsize, oversize, or overweight pieces of equipment must be identified as they will require special handling. Units should deploy with their STAMIS.
3-22. The commander should identify research required items in each class of supply that the unit will need for a deployment. Requisitions should be prepared in advance for each item required. Personnel must maintain a record of the following data:
- A completed DA Form 2765-1 for each item not already on hand. This information can sometimes be obtained from the unit's PLL and the ASL.
- The telephone number and POCs for each supply source.
Changes in requisition priorities may cause equipment to be received during the deployment process. Units must be prepared to accept and process this equipment for deployment. This may require changes to the AUEL. Upon deployment notification, the unit will follow up outstanding requisitions and update addresses. The OPLAN/OPORD may dictate variations of stockage requirements and supplies that will accompany the unit based on METT-T. However, full MTOE deployments will include the following items:
- Class I (subsistence). Units should plan for five days of operational rations (or the amount specified in applicable OPLANsOPORDs for each person moving to the AOs, supercargoes and guards, and the advance party.
- Classes II and IV (individual equipment and construction materials). These items include a basic load of clothing and individual equipment (see CTA 50-900). Equipment and construction materials also will include the following:
- Enough sandbags for hardening vehicles and for the troop billeting areas as well as the unit's combat requirements.
- BBPCT material.
- Concertina/razor wire.
- Paint for stenciling.
- Shipping containers for unit equipment and supplies. Containers should be considered for redeployment requirements.
- Cleaning equipment, such as long-handled brushes for vehicles.
- Field sanitation equipment (FM 21-10.)
- Class III (petroleum, oils, and lubricants). Units should plan for a 15 day supply of packaged POL.
- Class V (basic load of ammunition). A DA Form 581 will be included in the movement plans.
- Class VI (personal demand items). Personnel should bring a 30 day supply of personal demand items.
- Class VII (major end items). Critical equipment shortages are identified according to AR 220-1. The receipt of this filler equipment upon deployment should be calculated in all planning phases.
- Class VIII (medical supplies). Medical supplies authorized for units are listed in CTA 8-100. Authorization for biological and chemical agent medical materials is in AR 40-61, AR 710-2, and AR 40-562.
- Class IX (repair parts). Units will keep a 15 day PLL in the unit at all times. Space and weight must be planned.
- Expendable supplies. Units should plan for a 15 day supply of items. Requisitions for those items that must be kept on hand include the following:
- SSSC items.
- Convoy flags.
- Fuel tank purging equipment.
- A 90 day supply of forms.
- Required publications.
NOTE: Units drawing Army Reserve stocks may be limited to the type and amount of accompanying supplies.
ACCOMPANYING SUPPLIES AND EQUIPMENT
3-23. UMOs should review the TOE, MTOE, CTA equipment, and the supply list to determine which supplies and equipment will accompany troops and how they will accompany troops. The amount of TAT equipment that a unit can ship is based on available lift. The amount of TAT equipment that a unit should ship is based on the mission and available support at destination. The three categories are yellow TAT, red TAT, and NTAT.
3-24. Yellow TAT is equipment that must accompany troops and be accessible en route. Examples include the following:
- Records of unit property and personnel.
- Basic load of Class I items.
- Basic load of Class V small arms items and individual weapons.
- Individual carry-on baggage.
- Administrative equipment needed immediately upon arrival, such as laptop computers and communications equipment.
3-25. Red TAT equipment must be available at the overseas destination before or upon the arrival of the unit. The amount of red TAT equipment that a unit can ship is based on available lift. Red TAT equipment may be sensitive cargo that requires special security or handling at the SPOE or SPOD. It may include cargo to be loaded last on and first off. Examples include the following:
- Individual baggage.
- Basic loads of supplies.
- Tool boxes.
- Crew-served weapons.
- Administrative equipment, such as typewriters, field desks, and field safes.
3-26. NTAT equipment is normally shipped by surface and does not accompany the troops. It consists of all other equipment required for the unit to perform its mission.
PACKING AND LOADING
3-27. Planning to pack and load unit equipment for movement is an important unit responsibility. The UMO identifies the actual space, weight, packaging material, and external transport requirements needed for deployment. If done properly, this planning will save the unit time and prevent delays. Units should rehearse packing and loading procedures.
3-28. Unit personnel consolidate all TOE, MTOE, CTA equipment, and basic loads of supplies at loading sites. They ensure that all required packing material, supplies, and MHE are staged. The UMO will assemble and brief all appropriate unit personnel on the following packing and loading requirements:
- Packing lists.
- Load diagrams.
- Container stuffing.
- Banding, blocking, and bracing procedures.
- Vehicle preparation and loading techniques (see Appendix C).
- HAZMAT procedures (segregating, documenting and packing) (see Appendix D).
- Dimension and weight rules.
The unit should determine which supplies and equipment will be packed or loaded in unit vehicles. The unit should consider special planning for equipment passing directly into or through a hostile area en route to its destination. Materials, such as empty sandbags used for hardening the vehicle, must be packed inside vehicles if the unit will be passing through a hostile area after departing the SPOD. Convoy flags and signs must be placed on vehicles where they can easily be seen or where they are readily accessible at the SPOD. The following are considerations for packing and loading unit equipment:
- Allow adequate time to properly assemble, pack, load, and document equipment.
- Obtain/contract, order, and pre-position BBPCT material. Coordinate with installation activities, such as with the DPW for the construction of crates and blocking and bracing materials. Coordinate with the DOL for the acquisition of inserts, boxes, pallets, and other containers.
- Request appropriate MHE support, such as forklifts and cranes.
- Coordinate for planning and technical assistance, including information on any special packing and marking requirements.
- Coordinate for temporary use of shortage items identified during the equipment and supply analyses.
- Prepare packing site(s) and ensure there is enough room for forklifts, cranes, and trucks to maneuver.
- Obtain/contract scales.
- Obtain stenciling materials.
- Obtain required documentation such as DA Form 5748-R and DD Form 1387.
NOTE: See Appendix A for documentation.
3-29. The unit should secure secondary cargo in its organic vehicles. Cargo should be securely restrained with chains and binders, rope, straps, and/or wire rope to prevent movement in any direction to ensure there is no metal-to-metal contact for loaded cargo. The method of restraint is based on cargo characteristics and mode of transport. FM 55-9 provides guidance for securing loads moving by air. FM 55-17 provides guidance for securing loads moving by other modes.
3-30. For all modes, cargo should be distributed uniformly throughout the payload area. The load should be configured as symmetrically as possible along the centerline of the vehicle. Failure to do so can make the vehicle unstable and difficult to control. See Appendix C for vehicle preparation.
Blocking, Bracing, and Tie-down
3-31. Personnel must block and brace crates, containers, boxes, barrels, and loose equipment on a vehicle to prevent shifting while in transit. Figure 3-1 shows a sample blocking and bracing technique.
Figure 3-1. Blocking and Bracing Barrels on a 2 1/2-Ton Truck
3-32. Blocking does not need to be nailed to the floor or sideboards of the vehicle. If a gap exists between the cargo and the sides or ends of the vehicle, block the load to prevent the load from shifting. All lumber used for blocking must be strong enough to provide a rigid and stable support. If the cargo is loaded higher than the side walls of the cargo area, the cargo must be tied down and blocked. There must be no metal-to-metal contact of loaded cargo. FM 55-17 provides additional loading guidance.
3-33. If chains and load binders are not available, cargo is secured by lashing it with manila rope (1/2 inch minimum), wire rope, or banding material (see Figure 3-2). Two pieces of rope, 60 to 70 feet long, are usually sufficient to secure general cargo. Most cargo trucks have lash hooks or rings. The rope is fastened to these hooks. The ropes must touch the cargo, not just hold the side racks down. The breaking strength of the tie-down assemblies used to secure cargo from movement must be at least 1 1/2 times the weight of the cargo. Pipes, lumber, 55-gallon drums, or other large cylindrical containers are lashed with chain, 1-inch steel bands, or wire. Do not cover 55-gallon drums and 5-gallon cans. Banded or boxed cargo that weighs more than 2,000 pounds and handled as a single unit will be secured as follows:
Figure 3-2. Lashing Procedure on a 2 1/2-Ton Truck
- Place one tie-down assembly every 8 feet over the top of the cargo.
- Place 4- x 4-inch cross sections of timber across the top of cargo that is 8 feet long or less. Secure the cargo with tie-down assemblies.
- Cover equipment stored in cargo beds with canvas. Coverage will protect cargo against weather during shipment and help prevent pilferage. (The canvas can be secured under the rope used to restrain the cargo. The rope must be the primary material used to restrain the cargo, not the canvas.)
NOTE: Before moving the vehicle, inspect the load to ensure that it is properly lashed so that it will not shift or fall off in transit. Cover the truck with a tarpaulin if the cargo needs to be protected from the weather.
Equipment Weights and Dimensions
3-34. The UMO must ensure the AUEL reflects the actual weight and dimensions of each separate load of cargo. During deployments or exercises, as load plans change, the UMO should update the AUEL with these changes.
- Weights. Weight must not exceed the vehicles' payload capacity. The only way to obtain an accurate weight for vehicles, containers, or equipment is to use scales. Units that do not have access to vehicle scales must coordinate with their ITO or higher HQ for assistance. The vehicle will encounter some stress while in transit, such as when railcars are coupling or uncoupling, when a ship encounters rough seas, when an aircraft experiences turbulence while in flight, or when a jolt occurs while landing. The stress is particularly felt where the cargo bed is attached to the vehicle frame. Through a series of jolts, an overloaded vehicle could sustain structural damage that may result in a nonoperational vehicle. Therefore, while weighing vehicles, personnel may have to redistribute the cargo. Once the organic vehicles have been fully loaded, remaining unit equipment will be containerized (see Appendix E).
- Dimensions. Reporting accurate dimensions is essential for deployment. The difference in inches could mean the difference between that piece of equipment clearing a highway overpass, clearing a highway or railroad tunnel, or fitting into an aircraft or the deck of a ship. The UMO must ensure that the AUEL reflects actual dimensions. The UMO selects the correct LIN in TB 55-46-1/TB 55-46-2 for standard vehicles or enters actual dimensions for nonstandard vehicles. The ITO or ICUMO provides technical assistance to UMOs to determine if the unit has vehicles with dimensions that may have clearance problems during transport. Unit personnel should measure vehicles when any modification is made that changes the standard vehicle dimensions in TB 55-46-1/TB 55-46-2 or cargo height exceeds the highest point on the vehicle. These revised dimensions must be noted on the AUEL and DEL. For example, if machine gun mount rings are installed on trucks, the vehicle's height would change and require an adjustment on the AUEL.
3-35. Units notified for deployment may require assistance from nondeploying units in the form of maintenance, inspection, load teams, marshaling area, staging area, life support, and property transfer. The installation or area commander should use nondeploying units to provide this support. Units should be capable of deployment from the origin to the POE without external assistance.
3-36. The supporting installation or area command should provide life support at staging and marshaling areas and at POEs.
3-37. Units must identify requirements for MHE and CHE. These capabilities are not organic to most Army units. Requests must be specific and identify the exact weight, dimensions, and characteristics of what must be moved, lifted, or loaded.
3-38. When units are required to purge bulk fuel carriers, they will need access to an explosive meter or vapor tester to test for vapors. This type of equipment may be on hand at the installation fire station or fuel support activity. Prior coordination must be made to obtain this support.
WASTE AND EXCESS FUEL
3-39. When units are required to drain fuel tanks or remove excess fuel, they must consider proper disposal or reclamation of the drained fuel. Planning and coordination is required to transport and discard waste fuel and acquire special equipment, such as hand pumps and containers for contaminated fuel. Unit commanders must ensure that all spills and contaminated fuel are disposed of in compliance with appropriate Federal, State, local, and HN environmental laws.
3-40. Unit alert procedures may include the following:
3-41. Units will maintain a roster of each member's name, telephone number, and address. The roster is organized so that the unit commander can contact one or more key members of the unit and can initiate a chain of notification. Using this roster, key members can tell who has been notified. Reporting procedures will be included in the unit SOP. A backup system must be established that includes strip maps and directions to the homes of key personnel. Alert rosters must be widely distributed to unit personnel. Units will verify alert rosters as prescribed by higher HQ.
3-42. After the unit commander assesses METT-T, he will brief key personnel, soldiers, and family members. Briefings are given within security limitations and according to AR 220-10. Briefings include, but are not limited to the following:
- Articles 85 through 87 of the UCMJ.
- The mission.
- Unit movement plans. The UMO will brief key personnel on deployment procedures, deployment duties of unit officers and NCOs, and variations from the SOP.
- Requirements for advance party, liaison personnel, movement teams, supercargoes, off-load preparation party, and escorts.
- Guidance to recall personnel attached/detached, on leave, on temporary duty, attending school, or nondeployable.
- Individual/unit equipment layout and related corrective action.
- Security guidance to include OPSEC and SAEDA.
- Equipment and vehicle requirements based on the AOs, such as recamouflaging. See TB 43-0209 for camouflaging guidance.
- Requirements to retrieve equipment in maintenance prior to or after departure to HS.
- Requirements to retrieve loaned equipment.
SOLDIER READINESS PROCESSING
3-43. The commander must establish a soldier readiness review process. Certain readiness requirements must be met during this review. These requirements include personnel, medical, dental, legal, finance, and specific unit requirements in accordance with AR 600-8-101. The unit must keep a personnel roster and screen personnel before deployment. The following paragraphs explain those duties for which the unit is responsible.
3-44. The unit routinely monitors and maintains personnel status. The personnel roster shows shortages and nondeployable personnel. It is used for readiness reporting and manifesting for strategic deployment. Before embarkation, the unit commander will obtain a SIDPERS roster listing each element of the unit being moved. If the unit is to move directly from the HS to the POE, the roster is prepared and distributed according to instructions in the movement order.
3-45. Nondeployable personnel or those personnel not MOS qualified are identified and processed out of the deploying unit. Procedures for screening are performed according to applicable personnel regulations and command directives. AR 614-30 and AR 220-1 outline personnel availability criteria.
3-46. Soldiers should use direct deposit of their pay to a financial institution. Commanders with finance and accounting assistance must resolve problems concerning the pay of deploying service members as quickly as possible.
3-47. Deploying personnel will prepare a DA Form 3955 for mail forwarding. The commander will ensure these forms are submitted to the appropriate postal facility before deployment.
3-48. The supporting installation or area command must establish SRP checks for deploying personnel. Checks include personnel records, finance, legal, medical, dental, security, and the unit ministry team.
- The Military Personnel Division will ensure that each soldier has a current SGLI Form 8286 and emergency data card (DD Form 93), correct ID tags and ID card, and other criteria in accordance with AR 600-8-101.
- Finance and accounting handles those problems concerning surepay and pay problems, separation pay, direct deposit program, and pay records.
- Legal services ensure that the soldier has a properly documented last will and testament and has powers of attorney for required individuals.
- The medical activity ensures that the soldier's medical and immunization records are up-to-date according to current immunization requirements. It will also ensure DNA samples are taken as required. Personnel are given two pairs of eyeglasses and one pair of protective mask optical inserts.
- The dental activity ensures that the soldier's dental records show recent examinations and a panographic X-ray. If, for any reason, a unit must deploy with its dental records, under no circumstances will soldiers and their dental records ride on the same conveyance.
- The Provost Marshal ensures that POVs are registered and prepared for storage or returned to family members.
- The UMT offers religious support to the deploying soldier. This may include religious items such as Bibles, crosses, and rosaries.
3-49. The commander ensures that the soldier has completed required training before deployment. The deploying soldier must have completed the following:
- An APFT within the last 6 months. Even if a soldier has not successfully completed the APFT, he may still be deployable. These cases are subject to command review.
- Code of conduct training within the last 12 months.
- A SERE training peculiar to deployment destination.
- Weapon qualification within the last 12 months.
- SAEDA training within the past 12 months.
- Driver's training course for destination country.
- Mobilization briefing (RC).
- Legal briefing (RC).
3-50. Records and information needed to operate effectively and efficiently at the new location will accompany the unit. Any remaining records will be transferred to the records holding area of the last permanent station.
3-51. The following are personal responsibilities that may affect the deployment process.
3-52. Unit personnel are encouraged to use a power of attorney designating someone to ship and store their personal property. Unit personnel living in the barracks should properly pack, label, inventory, and turn in personal property not required or authorized in the overseas area. The unit's rear detachment is responsible for disposition of this property in coordination with the transportation activity.
PRIVATELY OWNED VEHICLES
3-53. Unit personnel may store POVs in a storage area designated by the installation or area commander or leave vehicles in the custody of a family member or other responsible individual. When time does not permit the procedures outlined above, the vehicle's keys and the power of attorney are left with the rear detachment commander or custodian or family member.
3-54. Unit commanders must arrange the unit personnel and family members' briefing. He must also ensure that unit personnel are given appointments with the family assistance officer. The family assistance officer is usually appointed from the staff of the command having control over the moving unit. The family assistance officer will perform the following:
- Advise family members of their entitlements for travel and shipment or storage of household goods.
- Advise family members of the need for their sponsors to leave a power of attorney or letter of authorization if family members are to make arrangements for shipment or storage of household goods and POVs.
- Advise family members of the services available through the Red Cross, Army Emergency Relief, and Army Community Services.
- Move family members if required.
- Clear quarters belonging to family members.
- Emphasize the need for a will.
- Establish a chain of concern for family support group members to obtain support and information.
INDIVIDUAL CLOTHING AND EQUIPMENT INSPECTION
3-55. This inspection is coordinated with the issuance of any equipment peculiar to the deployment. All individual equipment, clothing, and unit equipment is accounted for according to the unit supply update, including DA Form 3645/DA Form 4886.
3-56. Unit movement plans will include arrangements for transporting troops to an issue facility to fill shortfalls. The soldier's rucksack contains clothing items that are required while en route and upon arrival at the unit's destination.
3-57. Equipment should be guarded while it is being staged at the installation, at railheads, or en route to POEs. The degree of security required will determine if outside support is needed. At a minimum, equipment should be protected against theft and pilferage.
3-58. Units will wire ignition keys of deploying vehicles to the steering column. When containers are padlocked, two sets of keys will be available for each locked item (one set for the supercargoes or escorts and one set for the custodian). Deploying unit liaisons must ensure that drivers, supercargoes, guards, and escorts turn in any government keys. A key custodian is appointed during the period to help with specialized cargo that may require keys.
3-59. Unless directed, units will not cover or obliterate equipment markings.
3-60. When handling classified material, the deploying unit must perform the following steps before deployment:
- Dispose of nonessential files according to AR 380-5 and local SOP.
- Consult security or information management directorate for disposition of classified or cryptographic material.
- Prepare classified cargo (see Appendix F).
- Assign escorts or supercargoes (see Appendix G) for classified cargo (see Appendix F).
3-61. Before moving, the commander will brief the unit on the projected AOs. The installation or area commander will provide assistance in assembling information for unit commanders. The briefing will cover the following:
- Mission and threat.
- Geography (location, topography, and climate).
- People (population, race, religion, customs, values, and language).
- Natural resources and special environmental considerations.
- Defense forces.
- Political systems.
- Local laws including applicable environmental regulations and laws.
- Force protection and hazards of the area.
CLEARANCE FROM THE INSTALLATION
3-62. The unit commander must clear from the installation/HS before deployment. During rapid deployment, the commander may appoint the rear detachment commander to perform administrative and supply functions, such as accounting for material not accompanying the unit. During clearance, the commander may consider the following:
- TOE equipment. Not all of a unit's TOE equipment may accompany the unit. For example, if the unit will be drawing PWRS or if a portion of the TOE equipment is deemed nonmission essential, then all of the TOE equipment may not accompany the unit. This equipment may be turned over to the rear detachment commander or to the installation.
- Nonmission essential equipment and installation property authorized by TDAs or CTAs. A hand receipt or annex should be prepared for station property.
- Excess POL and PLL. Turn in excess POL and PLL.
- Fixed facilities. A listing of motor pools, troop billets, and administration buildings, as well as accompanying material must be turned in to the installation or transferred to a nondeployed unit.
- Outstanding requisitions. Ten days before departure, outstanding requisitions should be cancelled or a ship to address given to the servicing SSA according to AR 710-2.
3-63. Maintenance is a key facet of vehicle preparation. Special requirements are needed in hot and cold weather environments.
HOT WEATHER ENVIRONMENTS
3-64. Personnel must devote extra attention to vehicle preventive maintenance schedules. The unit must have special parts, oils, and lubricants to operate in deserts or hot climates. Before deploying to areas having these type climates, personnel must do the following:
- Add corrosion inhibitor compound to the cooling systems. Scale and rust form faster in high temperature environments. Test radiator caps, which are a common cause of overheating (refer to TM 750-254). Check for correct levels of water, coolant, and oil, which expand with heat and overflow. Clean and service all air cleaners and hoses. Dust entering through holes will destroy an engine.
- Carry greater quantities of lower maintenance category repair parts and lubricants. Tire life is shortened. Oil is used up more quickly in diesel powered engines. Extra coolant, hoses, clamps, and filters are needed because they must be replaced more often. Make sure to stock other supplies that will be needed in an arid environment, such as water cans and dust brushes.
- Use solar heat reflecting paint for radios (refer to TB 43-0118).
COLD WEATHER ENVIRONMENTS
3-65. When deploying to a cold weather climate, personnel will perform the following:
- Check the vehicle's TM for the proper winterization kit. Add antifreeze according to TB 750-651. Stock the correct seasonal oil (check the lube order) and fuel. Stock fuel system icing inhibitor and methyl alcohol (methanol) for alcohol evaporators.
- Check battery electrolyte levels and fully charge all batteries according to TM 9-6140-200-14.
- Inspect for serviceable slave cable receptacles.
Consult FM 9-207 for more information on maintaining equipment in cold weather.
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