All hazardous cargo must be prepared and documented according to appropriate regulations. Hazardous cargo improperly prepared for shipment can delay shipping and cause mission failure. When equipment is packed and loaded, HAZMATs must be identified and properly segregated. All HAZMATs moving by air must be certified in accordance with AFJM 24-204/TM 38-250/NAVSUP Pub 505/MCOP 4030.19F/DLAM 4145.3. Follow steps outlined below for surface shipments.
DOCUMENTING HAZARDOUS MATERIALS FOR SURFACE SHIPMENT
D-1. The following steps may be used as a guide when shipping HAZMATs. Use this guide with CFR 49, Parts 100-177.
- Determine the proper shipping name and ID number. The shipper must select the proper shipping name of the materials as listed in the Hazardous Materials Table.
- Determine the hazard class or classes. Materials are classed by the proper name in the Hazardous Materials Table. (Hazard class definitions are found in CFR 49). If the materials have more than one hazard, classify the material based on the order of hazard precedence.
- Determine the modes of transport to the destination area. The shipper must ensure that the shipment complies with the various modal requirements. Mode of transport affects the packaging, quantity per package, labeling, and segregation of HAZMATs.
NOTE: Most countries enforce the IMDG Code for import surface shipments of HAZMATs. DOT regulations require HAZMATs to be classed and labeled according to CFR 49.
- Select the proper labels and apply as required. Refer to the proper section of the Hazardous Materials Table.
NOTE: Labels are not needed for fuel in vehicle fuel tanks.
- Determine and select the proper packaging. When selecting an authorized container, consider the quantity per package, cushioning material, and proper closure, reinforcement, pressure, and outage, as required.
- Mark the packaging. Apply the required markings, proper shipping name, and ID number, as required, and the TCN or UIC/SUN.
- Prepare packing lists according to the instructions in Appendix A. List HAZMATs packed inside containers or vehicles first (refer to Steps 1 through 3).
NOTE: Only authorized abbreviations are permitted for HAZMATs. Refer to CFR 49.
- Determine the proper placards. Refer to CFR 49.
- Determine segregation requirements for HAZMATs. HAZMAT may be shipped by rail, ocean vessel, highway, or a combination of these modes. If two or more modes transport the cargo, segregation standards for each mode used must be met.
- Ensure water commodity and special handling codes are used on the AUEL/DEL.
- Ensure compliance with DOT emergency response guide book (DOT P5800).
PREPARING SHIPMENT UNITS OF HAZARDOUS MATERIAL FOR SHIPMENT
D-2. Rules governing segregation requirements for hazardous cargo must be met. When in doubt about shipping any hazardous or questionable materials, separate them from the rest of the unit cargo. If the hazard class or classes cannot be identified, consult the installation safety office or the ITO. Failure to follow these rules will result in sealed or locked shipping containers being opened, noncompatible cargo being removed from vehicle cargo beds, and loads being separated from prime movers. These actions not only hamper cargo accountability techniques but also increase through-port work load and congestion. The deploying unit must be sure of the following:
- Loose ammunition and explosives are removed from all containers and vehicles. Ammunition is not permitted into the port or aboard vessels without prior authorization from MTMC.
- Vehicle fuel tanks are only three-quarters full. This is permitted by DOT Exception 7280. (Hazardous placards are not required for fuel in vehicle tanks.)
- Fire extinguishers are not removed from motor vehicles.
- Oxygen and acetylene tanks are marked with the prime mover UIC/SUN.
- Trailer mounted equipment containing combustion engines, such as generator sets, are only 50 percent full.
- Five gallon fuel cans, field cans, water heaters, gasoline lanterns, portable generators, blow torches, and similar equipment in which combustibles or fuel other than diesel are used or stored are completely drained and cleaned before shipment. Under a declared national emergency, fuel may be carried in 5-gallon fuel cans. These cans must remain in built in cradles designed for such purposes (see DOT Exemption 3498).
- The battery box and cover are serviceable. The battery box and cover must be positioned so as to not touch the terminals and to prevent arcing.
- Batteries of non-self-propelled equipment, such as generators, are disconnected and terminal ends are protected from arcing and corrosion.
- Bulk fuel carriers are drained and placarded appropriately. If required, units will purge bulk fuel carriers according to the respective TM.
PLANNING UNIT BASIC LOAD AMMUNITION SHIPMENTS
D-3. Ammunition shipments are normally scheduled through military ammunition ports. To meet deployment requirements, ammunition may be moved through a commercial port.
D-4. If the unit is deployed through a commercial seaport, the USCG must grant a HAZMAT permit. Permits are required for munitions above .60 caliber. They are granted on a case-by-case basis and issued according to CFR 33. The unit must submit HAZMAT data to the ITO to ensure the permit is coordinated with the USCG for pre-positioning. This data will include the following:
- The DODAAC.
- The quantity/unit of ammunition.
- The total weight, in pounds, per box.
- The total NEW.
- The DOT class code/number.
- The QD.
- The storage compatibility of ammunition.
The USCG representative to the port, issues the HAZMAT permit. The permit will specifically identify the amount of unit basic load ammunition per unit, state the name of the commercial port, and grant clearance for a specific amount of ammunition through the port. MTMC has prearranged permits at selected ports for the rapid deployment force basic load requirements.
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