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Military

Appendix A

CONTRACTING OFFICER REPRESENTATIVE GUIDELINES

 

A COR is the contracting officer's designated representative who assists in the technical monitoring and administration of a contract. The COR is the requiring unit or activity or supported unit link to the contractor, using the contract administration/management process. This individual is designated in writing and must be a qualified military member (in the grade of E-5 or above)/government employee (according to the requirements established in the Defense Federal Acquisition Regulation Supplement, Part 201.602) to perform the duties and responsibilities delegated by the contracting officer.

 

The specific duties and responsibilities of a COR are delegated in writing by the contracting officer. Typically, a COR is responsible for assisting the contracting officer in the following areas:

 

  • Maintaining liaison and direct communications with both the contractor and the contracting officer.
  • Monitoring the contractor's performance, notifying the contracting officer of deficiencies noticed during surveillance, and recommending appropriate corrective action.
  • Verifying that the contractor performed the technical and management requirements of the contract.
  • Performing all necessary inspections.
  • Verifying that the contractor corrected all correctable deficiencies.
  • Accepting government supplies and services.
  • Verifying invoices.
  • When applicable, coordinating the deployment/redeployment preparation contractor employees who deploy with the force.
  • Assisting in contractor-employee day-to-day management to include visibility and accountability reporting as well as other contractor operations management issues that may affect contractor or unit requirements.
 

Although the COR provides a vital link between the military and the contractor, there are certain limits to his authority. A COR is prohibited from:

 

  • Making any agreement with the contractor requiring the obligation of public funds.
  • Making any commitments or changes that affect price, quality, quantity, delivery, or other terms and conditions of the contract.
  • Encouraging the contractor by words, actions, or a failure to act to undertake new work or an extension of existing work beyond the contract period.
  • Authorizing a contractor to obtain property for use under a contract.
  • Interfering with the contractor's management prerogative by "supervising" contractor employees or otherwise directing their work efforts.



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