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Nov 2005

Table of Contents

WASHINGTON, D. C. 20310-0300


1. Authorized Departure. A procedure, short of ordered departure, by which mission employees or dependents or both, are permitted to leave post in advance of normal rotation when the national interests or imminent threat to life require it. For DoD, the departure of noncombatants includes the voluntary departure at government expense of uniformed dependents, nonessential DoD civilians and their families, families of essential DoD civilians, and DoDEA staff and/or faculty to an announced safe haven. Return also is at Government expense. Once evacuated, however, there is no return until the DoS/competent authority terminates the evacuation.

2. CONUS-hired. Commonly referred to as state-side hire.

3. Designated Place. Location selected by evacuated military family members as the place where they will establish a permanent residence when it has been determined by competent authority that their return to the permanent duty station will not take place or is not expected to take place in the near future.

4. Dependents. Family members of household, as defined in Joint Federal Travel Regulation (JFTR), Volume 1, Appendix A and Joint Travel Regulations, Volume 2, Appendix A for military and civilian sponsors which can be found at

5. Emergency Action Committee. An organization established at a Foreign Service post by the chief of mission or principal officer for the purpose of directing and coordinating the post's response to contingencies. It consists of consular representatives and members of other local U.S. Government Agencies in a foreign country who assist in implementation of a DoS emergency action plan. Unless otherwise designated by the Unified Commander, the senior military officer in the consular district shall designate the military member(s).

6. Escort. An adult who accompanies a minor during the Department of State declared evacuation from an OCONUS post to the final safe haven destination where the minor is united with the legal guardian at the safe haven location. It is imperative that the escort be provided the appropriate Power of Attorney assigning legal custody of the minor for this purpose prior to the OCONUS departure.

7. Evacuation. The authorized or ordered departure of noncombatants from a specific area by the DoS, DoD, or the appropriate U.S. military commander. This refers to the movement from one area to another in the same or different countries. The evacuation is caused by unusual or emergency circumstances and applies equally to command- or noncommand-sponsored dependents.

8. Home of Record. In general, the place recorded as the home of the individual when commissioned, appointed, enlisted, inducted or ordered into a tour of active duty. For a detailed explanation, refer to the JFTR, Appendix A which can be found at

9. Joint Repatriation Coordination Center (JRCC). At the direction of the Deputy Chief of Staff, Army G-1, (DoD Executive Agent for repatriation of noncombatants) a coordination center consisting of representatives of affected Services and DoD agencies to assist in coordination of large-scale repatriation operations. The JRCC ensures DoD personnel and noncombatants receive adequate assistance andsupport for an orderly and expedient debarkation, movement to final destination in the United States, and appropriate follow-on assistance at the final destination. The JRCC is also responsible for keeping not only the Defense establishment, but all Federal Agencies, informed about the evacuation and repatriation operation.

10. Noncombatants.

a. U.S. citizens who may be ORDERED to evacuate by competent authority include:

(1) Civilian employees of all U.S. Government Agencies and their dependents, except as noted in subparagraph 10.b.(1), below.

(2) Military personnel of the U.S. Armed Forces specifically designated for evacuation as noncombatants.

(3) Dependents of members of the U.S. Armed Forces.

b. U.S. (and non-U.S.) citizens who may be AUTHORIZED or ASSISTED in evacuation (but not necessarily ordered to evacuate) by competent authority including:

(1) Civilian employees of the U.S. Government Agencies and their dependents, who are residents in the country concerned on their own volition, but express the willingness to be evacuated.

(2) Private U.S. citizens and their dependents.

(3) Military personnel and dependents of members of the U.S. Armed Forces outlined in subparagraph 10.a.(3), above, short of an ORDERED evacuation.

(4) Designated aliens, including dependents of persons listed in paragraph 10.a., above, as prescribed by the DoS.

11. Noncombatant Evacuation Operations (NEO). Operations directed by DoS, DoD or other appropriate authority wherein noncombatants are evacuated from areas of danger overseas to safe havens overseas or to the United States. NEO is complete when the noncombatants have arrived at the DoS designated safe haven.

12. Operational Environments. Pertains to the situation on site at the time of the evacuation: a. Permissive—No apparent physical threat to potential evacuees; host government will not oppose either their orderly departure or U.S. military assistance; b. Uncertain—The degree of danger is uncertain; the host government may or may not be in control and cannot ensure the evacuees’ safety; c. Hostile—Host government or other forces are expected to oppose evacuation and/or U.S. military assistance.

13. Ordered Departure. A procedure by which the number of USG employees or dependents or both at a Foreign Service post is reduced. Departure is directed by DoS (initiated by the chief of mission or the Secretary of State) to designated safe havens with implementation of the theater Combatant Commander NEO plan. When directed, ordered departure is mandatory for DoD family members. Failure to comply is at the risk of adverse personnel action, e.g., loss of command sponsorship.

14. Regional Liaison Groups. Joint State-Defense elements co-located with certain DoD unified commands for the purpose of coordinating post emergency evacuation plans with those commands. These monitoring bodies are established by the DoS to ensure in-country coordination of noncombatant emergency and evacuation planning by the two Departments. They provide advice and guidance to diplomatic and consular posts and military commands in their areas by: providing liaison between the Washington Liaison Group (WLG) and the posts, ensuring coordination exists between the various posts and military commands, assisting posts and commands in planning for evacuation and/or protection of U.S. citizens and certain designated aliens in case of emergency, reviewing and approving emergency evacuation plans, and forwarding approved plans to DoS for review and distribution.

15. Repatriation. The procedure where American citizens and their families are officially processed back into the United States subsequent to an evacuation. Evacuees are also provided various services to ensure their well-being and onward movement to their final destination.

16. Repatriation Site Volunteer. A person who assists at the Repatriation Site during a formal Repatriation Operation by helping with evacuee processing, directing evacuees to the appropriate work stations, answering questions, etc.

17. Safe haven. A place to which noncombatants under the U.S. Government's responsibility may be evacuated during an emergency. A location within or outside the United States to which noncombatants are authorized to travel for the purpose of temporarily remaining there until they are authorized to return to the location from which evacuated, or until they are authorized to travel to their final destination. A safe haven is also a place to which sensitive files may be sent for safekeeping during an emergency. An at-post safe haven is one or more protective shelters or the last line of defense available in the event of mass breaching of all other defenses. Safe havens are normally designated by the DoS, in coordination with the DoD.

18. Standfast. All noncombatants are required to remain in place and take appropriate precautions to limit exposure since immediate movement will involve unacceptable risks.

19. State-side Hire. See CONUS-hired.

20. Stop Movement. Upon Department of State declaration of an Authorized or Ordered Departure from an OCONUS post, no official personnel or eligible family members will be permitted to enter the country in evacuation status unless a waiver from the State Department is obtained.

21. Third Country National (TCN). A non-U.S. direct-hire employee employed by a U.S. Government Agency in a country where the employee is not a citizen.

22. U.S. Citizen Civilian Employee. A civilian employee of the Government of the United States who is a U.S. citizen with permanent residence in the U.S.

23. Washington Liaison Group (WLG). An interagency committee/joint monitoring body chaired by the DoS, with representation from the DoD to coordinate the preparation and implementation of plans for evacuation of U.S. citizens abroad in emergencies. The WLG coordinates with the regional liaison group ensuring in-country support of the noncombatant emergency and evacuation plan.


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