JOINT PLAN FOR DoD NONCOMBATANT EVACUATION AND REPATRIATION
WASHINGTON, D. C. 20310-0300
ANNEX L TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION
OCONUS SAFE HAVENS
PURPOSE. To provide DoD employees and their dependents and DoD command-sponsored (for military dependents) dependents with cautionary information related to selecting an alternate safe haven Outside Continental United States (OCONUS, i.e., the 48 contiguous states).
During a noncombatant evacuation evacuees must request permission through their Service component and through the Office of the Principal Deputy Under Secretary of Defense for Personnel and Readiness (PDUSD(P&R)) to State Department to reside somewhere other than the designated safe haven (ordinarily the contiguous 48 states). Most often the request is for the family to reside in the spouse’s native country. See Annex L, Appendix 1 for samples of military Service-specific memoranda for generating requests for OCONUS safe havens.
Families who wish to safe haven OCONUS need to be informed of the following:
If evacuees are temporary residents in foreign safe haven locations, in most cases they do not have official status under the Status of Forces Agreement (SOFA) with the host government. They enter the country as tourists and may need passport visas or be required to pay taxes on property that they bring with them. Sponsors should be advised that the SOFA that the U.S. government enters into with the host country is for the sponsor and accompanying family members; it is not for isolated family members. Military dependents authorized an OCONUS safe haven are no longer command sponsored. In almost all cases, they are not authorized to use exchange facilities, DODEA schools, base housing, U.S. mail services, etc.
The sponsor’s request for his/her family to safe haven in a location other than the one specified must be justified and must show why the designated safe haven is not suitable for the evacuees. The request must also include an acknowledgment that the sponsor has been informed of the problems associated with his/her family relocating to an overseas safe haven. The final approving authority is not responsible for negotiating individual agreements with the host country for families who choose this option.
WASHINGTON, D. C. 20310-0300
APPENDIX 1 TO ANNEX L OCONUS SAFE HAVENS
EXAMPLE OCONUS SAFE HAVEN REQUEST
1. Process. The military or civilian sponsor will draft a memorandum containing the elements cited in the example below requesting the approval of an Alternate Outside Continental United States (OCONUS) safe haven for their eligible family member(s) who will be evacuating as the result of a Department of State (DoS) declared Authorized or Ordered Departure. Military Service member/DoD civilian employee sends the request through his/her Service/Agency chain-of-command. The Service/Agency processes the request through the Assistant Secretary level to the Principal Deputy Under Secretary of Defense for Personnel and Readiness for approval/disapproval before forwarding to DoS for final approval.
2. Elements. Significant elements of information to include in the memorandum are:
a. Spouse’s name (if applicable).
b. Names and ages of children (if applicable).
c. Spouse is foreign-born (if applicable).
d. Spouse does not speak English (if applicable).
e. Spouse’s family/support network resides at location of requested OCONUS safe haven.
3. NOTE: It is important also to remember that Alaska, Hawaii, Guam, Puerto Rico, etc. (i.e., all U.S. territories exclusive of the 48 contiguous states), while part of the United States, are considered OCONUS safe havens in the event of overseas evacuations. Therefore, those evacuees wishing to safe haven in those locales MUST request an Alternate OCONUS safe haven approval even though the safe haven destination is not a foreign OCONUS safe haven.
4. Examples. The following examples in memorandum format are provided as a guide for submitting requests. Requests also may be submitted via message.
FOR AN ARMY FAMILY MEMBER
Office Symbol Date
Commander, XX Div, APO, XX, XXXXX-XXXX
Assistant Secretary of the Army (Manpower and Reserve Affairs), 300 Army
Pentagon, Washington DC, XXXXX-XXXX
FOR Principle Deputy Undersecretary of Defense (Personnel and Readiness), Pentagon, Washington DC, XXXXX-XXXX
SUBJECT: Request for Alternate Safe Haven (OCONUS)
1. Request approval for the following family member(s) to be authorized an OCONUS Alternate Safe haven: Dependent(s) of Military Service, Rank, Name or civilian equivalent, e.g., U.S. Army LTC Bryan Jones: Sylvia Jones (spouse)
2. Complete OCONUS Safe haven address:
1213 Winding Road
Big Falls, Province B 44556
POC (Blueland): Maurice and Eunice Bristol
3. Request is based on spouse being born in Blueland, immediate family for support resides in Blueland, and the family has no home available in CONUS.
4. For further information. Please contact COL Judy Smith at DSN XXX or
FOR A NAVY FAMILY MEMBER
FIRST ENDORSEMENT on ____NAME_____________ ltr of DATE
From: COMMAND TITLE
To: Under Secretary of Defense (Personnel and Readiness)
Via: Director, Fleet and Family Support Division(PERS-66)
Via: Assistant Secretary of the Navy (Manpower and
Reserve Affairs (M&RA)
Subj: REQUEST FOR ALTERNATE SAFE HAVEN
Ref: (a) Authorization Departure Message DTG
1. Per reference (a), family is being repatriated from country.
2. Reason for alternate safe haven is because state reason.
FOR AN AIR FORCE FAMILY MEMBER
15 Sept 04
MEMORANDUM FOR HQ USAF/DPPC
UNDER SECRETARY OF DEFENSE (PERSONNEL AND READINESS)
FROM: Capt Robert R. Smith, SSN 000-00-0000
SUBJECT: OCONUS Safe Haven Location Request - SAUDI Authorized Departure
1. Request an OCONUS safe haven location of England for my spouse, Peggy S. Smith, SSN 000-00-0000 and son, Mark L. Smith, SSN 000-00-0000. The OCONUS location/address is ________________________________, contact phone number is ______________________. My wife is a British citizen and has relatives located in England that can assist her during our family separation.
2. I understand that Status of Forces Agreement (SOFA) may limit my family’s use of U.S. Installations in England, specifically the commissary, AAFES, and more. My family will work directly with local base legal offices to determine use of base facilities.
3. Please contact me at DSN ________, commercial _________, email _________with any questions or concerns.
ROBERT R. SMITH