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JOINT PLAN FOR DoD NONCOMBATANT EVACUATION AND REPATRIATION
Nov 2005

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HEADQUARTERS, DEPARTMENT OF THE ARMY
WASHINGTON, D. C. 20310-0300

ANNEX I TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION
AUTOMATED REPATRIATION REPORTING SYSTEM (ARRS)

1. SITUATION.

a. General. The Repatriation System is a Defense Manpower Data Center (DMDC) computer software application package that will be used by all repatriation processing centers. The Repatriation System streamlines the processing of all overseas evacuees and updates a centralized personnel data base for accountability.

b. Authority. See Basic Plan.

c. Assumptions. See Basic Plan.

d. Support Agencies. See Basic Plan.

e. Coordinating Departments, Commands, Agencies. See Basic Plan.

2. MISSION. To provide personnel in the Department of Army, Office of the Deputy Chief, G-1 (HQDA, G-1), Joint Repatriation Coordination Center (JRCC), Office of the Secretary of Defense (OSD), Joint Chiefs of Staff, J-1, the Services and Department of Defense (DoD) Agencies, and other Federal, state and local Agencies with required evacuee processing information and statistics.

3. EXECUTION.

a. Concept of Operation.

(1) HQDA, G-1 will alert DMDC on potential evacuation. DMDC will provide Defense Non-Combatant Operations (NEO) Tracking System (DNTS) closure equipment and the training at the designated Repatriation Site(s). The Repatriation Site(s) will be responsible for providing 10 PCs with CD reader, Head Sets for listening to CBT ARRS Training, and access to Internet via their LAN. The Repatriation Site(s) will be responsible for shipping the DNTS equipment back to DMDC after the evacuation.

(2) At the designated Repatriation Site(s), personnel should be able to input data on approximately 1200 evacuees per day. Data for noncombatants from the DD Form 2585 (Repatriation Processing Center Processing Sheet) is entered into the DMDC Central Repatriation Database using the WEB at each Repatriation Site.

(3) Each of the Services has designated Centers (see Annex H, Appendix 1) to contact each family regarding its situation at the safe haven location and update information in the database as it changes.

(4) The Theater Headquarters, the Joint Repatriation Coordination Center (JRCC), Service Headquarters and their designated Personnel Centers, Joint Chiefs of Staff, J-1, Executing Agents, and other government agencies have access to evacuee information on an as-required basis through various pre-formatted reports or on-line query capability. Managers can also use the system for applications and personnel summary reporting.

b. Responsibilities.

(1) HQDA, G-1 will evaluate the efficiency, applicability and practicality of software for current repatriation operations. HQDA, G-1 will also approve/authorize Agency access and distribute passwords.

(2) If activated, the JRCC will provide all relevant statistical information to Service, DoD Agency headquarters and other federal agencies as required during the repatriation operation. In the absence of a JRCC, HQDA, G-1 will accomplish this task.

(3) DMDC will develop and provide initial fielding of software packages, equipment, and User's Guides, as required. They will provide an advisor to the Repatriation Center to assist in the set up of the system, conduct initial testing, and ensure the Repatriation Site staff is trained. DMDC will archive repatriation data upon notification by HQDA, G-1.

(4) Designated Primary Repatriation Sites will supply required equipment, if needed, and provide necessary personnel to input data during the repatriation operations.

(5) If required, agencies will purchase required equipment and provide necessary personnel to operate workstations. Agencies will provide initial data on respective family members that were unable to process through designated Repatriation Sites, and update information on all respective noncombatants as it changes. Agencies will go to their respective designated Centers for follow-on data.

4. ADMINISTRATION AND LOGISTICS.

(1) Before the evacuation, each repatriation center will provide 10 personal computers (PCs) with CD readers and Head Sets for listening to CBT Training on the ARRS System. Each repatriation center will input data into the DMDC Repatriation Database from the DoD Form 2585 using the Repatriation Sites WEB. Two hand held Bar Code scanners will be shipped for final closure of the DNTS. (See Appendix 3 to this Annex.) DMDC will provide training at the Site and will turn over the Data processing operations to the Repatriation Site Manager. The Repatriation Site Manager will be responsible for shipping the NTS equipment to DMDC after the evacuation.

(2) Each Agency will require a minimum of 10 PCs with LAN connection and a printer for reports.

5. COMMAND AND COMMUNICATION. See Basic Plan.

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HEADQUARTERS, DEPARTMENT OF THE ARMY
WASHINGTON, D. C. 20310-0300

APPENDIX 1 TO ANNEX I AUTOMATED REPATRIATION REPORTING SYSTEM
AGENCY UPDATE CENTERS

Agency Centers NEO/Repatriation POC Systems POC
HQDA, G-1

Directorate of Plans, Resources
and Operations Division
DSN 223-2109

Personnel Decision Support
Management Office
DSN 222-1437

     
Army IMA HQ, IMA
DSN 332-4239

Information Mgmt Office
DSN 332-1823

     
Army FORSCOM

HQ FORSCOM,
Plans & Ops Division
DSN 367-6797

G-1 Deputy Chief of Staff
     
Navy

Commander, Naval Installations,
Fleet Support
Millington, TN
DSN 882-0536;4329

Commander, Naval Installations,
Fleet Support
Millington, TN
DSN 882-0536;4329
     
Marine Corps

HQ USMC
Command & Community
Readiness Division
DSN 278-9526

Manpower Information Division
DSN 278-9051
     
AF Personnel Center

Directorate of Personnel Accountability
Readiness & Operations Div
Personnel Readiness Branch
DSN 665-2020

Family Matters Ops
Directorate Personnel Prgs
DSN 665-4448/2631
     
HQ PACOM

HQ PACOM J1 Manpower, Personnel & Administration Directorate
Manpower & Readiness Div
Exercise & Readiness Branch
DSN 315-477-2200/2300

USPACOM Information System Support
DSN 315-477-7777/8022
 

J-54 Strategic Planning & Policy Directorate
DSN 315-477-5068

Same as Above
     

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HEADQUARTERS, DEPARTMENT OF THE ARMY
WASHINGTON, D. C. 20310-0300

APPENDIX 2 TO ANNEX I AUTOMATED REPATRIATION REPORTING SYSTEM
AGENCY HARDWARE AND SOFTWARE REQUIREMENTS

* Computer: 600 mhz Pentium III or greater recommended with Audio Output

  • Monitor: SVGA Color Screen (1024 x 768 resolution)
  • Memory: 128 Megabyte RAM (minimum)
    Head Set: For Computer Bases Tutorial (CBT) training
  • Disk Drives: 2 Gigabyte Hard Drive, one 3.5” Floppy Drive, and 10X CD-ROM (minimum configuration)
  • Operating System: WIN 2000
  • WEB: Access to Internet via Repatriation Sites LAN
  • Other Software: Microsoft Internet Explorer 6.0 SP1 with all current security patches

* Printers: HP Laser Jet 4SI or compatible

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HEADQUARTERS, DEPARTMENT OF THE ARMY
WASHINGTON, D. C. 20310-0300

APPENDIX 3 TO ANNEX I AUTOMATED REPATRIATION REPORTING SYSTEM
REPATRIATION SITE HARDWARE AND SOFTWARE REQUIREMENTS

Upon arrival at the repatriation sites and after debarkation, evacuee bracelets will be scanned employing the Defense Non-Combatant Operations (NEO) Tracking System (DNTS) in order to close out the evacuation.

DNTS Equipment needed on site for close-out of the evacuation:

* 2- Symbol PDT 3500 Hand Held Scanners and Cradles (plus 4 batteries and charger)

  • ARRS Equipment necessary for reporting arrival of evacuees:
  • Workstations supplied by the Repatriation Centers
  • 10 - Computers: 600 mhz Pentium III or greater recommended with Audio output
  • 10 - Monitors: SVGA Color Screen (1024 x 768 resolution)
    10 – Head Sets for Computer Bases Tutorial (CBT) training
  • Memory: 128 Megabyte RAM (minimum)
  • Disk Drives: 2 Gigabyte Hard Drive, one 3.5” Floppy Drive, and 10X CD-ROM (minimum configuration)
  • Operating System: WIN 2000
  • WEB: Access to Internet via Repatriation Sites LAN
  • Other Software: Microsoft Internet Explorer 6.0 SP1 with all current security patches

* 1- Printer: HP Laser Jet 4SI or compatible

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