JOINT PLAN FOR DoD NONCOMBATANT EVACUATION AND REPATRIATION
WASHINGTON, D. C. 20310-0300
ANNEX G TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION
CIVILIAN PERSONNEL OPERATIONS
a. General. Noncombatant evacuations occur under Department of State authorized (voluntary) or ordered departures. Therefore, dependent on the situation, the evacuation may include all DoD civilian employees and their families, or all DoD civilian (except Emergency Essential) employees and their families, or only DoD civilian employee family members. There will also be civilian employees and/or their families out of the country that will be affected by the corresponding stop movement order. This annex addresses the assistance that will be provided to DoD civilian employees, both appropriated and non-appropriated fund employees. Contracted employees are not DoD civilian employees; they work for a contracted firm doing business for the US government. Safe haven allowances (transportation to a final safe haven and subsistence expense allowances) for civilian employees and/or their dependents are addressed in Annex K.
b. Authority. See Basic Plan.
c. Assumptions. See Basic Plan.
d. Support Agencies. All Service and DoD Agency civilian personnel organizations, e.g., Department of Defense Education Activity, Defense Logistics Agency, Defense Commissary Agency, etc.
e. Coordinating Commands and Agencies. Not applicable.
2. MISSION. To provide assistance to DoD civilian employees during repatriation operations and safe haven period. Assistance includes an explanation of personal employment rights and entitlements under the current operation. It may also include job assistance and job placement (temporary or permanent).
a. Concept of Operations: All DoD civilian employees who process through the designated Repatriation Center, to include those whose sponsors are military, will report to the civilian personnel processing desk for assistance/instructions. Other eligible DoD civilian employees who are unable to process through the Repatriation Center must contact both their designated Service Family Centers listed in Annex H for assistance with orders, etc. and their Service Headquarters Civilian Personnel organizations at Appendix 1 of this Annex for instructions.
(1) The Office of the Deputy Assistant Secretary of Defense (Force Management Policy) Civilian Personnel Policy will coordinate with the Joint Repatriation Coordination Center (JRCC) on any plans or policies that have been developed affecting DoD civilian personnel during the current evacuation/repatriation operation.
(2) Service and DoD Agency Headquarters will develop plans addressing employment instructions for all categories of evacuated employees. These plans should address such issues as safe haven locations, frequency of required reporting, pay, leave, employment entitlements, etc. This information will be provided to personnel assisting employees at the designated Repatriation Center and the Centralized Service/DoD Civilian Personnel organizations (Appendix 1). Service and DoD Agency Headquarters will also provide individuals to augment the designated Repatriation Center civilian personnel processing point and the JRCC (Pentagon) for servicing employees, as required.
(3) The JRCC will coordinate OSD situational decisions regarding DoD civilian employees with the designated Headquarters Civilian Personnel organizations, Service Family Centers and designated Repatriation Center(s). Service and DoD Agency Civilian Personnel organizations, shown at Appendix 1 of this Annex, will advise their serviced employees concerning basic rights and entitlements and inform them of situational decisions regarding the current operation. Employees with return rights will be advised that it is mandatory that they report to parent agency immediately upon reaching safe haven to get instructions for the safe haven period. JRCC will coordinate with designated Component Service Headquarters to issue orders and obtain travel and subsistence expense allowance advances for employees/dependents who are unable to process through designated Repatriation Centers. These designated centers will ensure personnel accountability for respective employees through entry of relevant DD 2585 information into the Automated Repatriation Reporting System.
(4) Servicing Human Resource/Civilian Personnel Offices or Civilian Personnel Advisory Centers of evacuating DoD employees will advise them of documentation required. As a minimum:
(a) A copy of initial PCS orders;
(b) DD Form 1617 Transportation Agreement - Overseas
Employee (The transportation agreement is essential in determining safe haven entitlements. U.S. employees who have been hired overseas and do not have transportation agreements are not authorized to safe haven entitlements.);
(c) DD Form 1610, Request and Authorization for TDY Travel of DoD Personnel, (see Annex P for blank form);
(d) Documents showing employment status, e.g., SF 50, Notification of Personnel Action; SF 75, Request for Preliminary Employment Data, etc.;
(e) Most recent Leave and Earnings statement, e.g., DFAS Form 1, Department of Defense Civilian Leave and Earnings Statement;
(f) Completed and approved Authorization for Emergency Evacuation Advance and Allotment Payments for DoD Civilian Employees, DD Form 2461 (optional). See Annex S for blank form. Completed forms will show sponsor's fund cite in the appropriate block and required signatures;
(g) Hard copy/diskette of current employment application, e.g., resume and any other applicable documents;
(h) DD Form 2585, Repatriation Processing Center Processing Sheet, (see Annex S for blank form).
If the family elects to move to the sponsor's next post because of imminent change of station, they may elect to depart under PCS orders in lieu of evacuation orders. If PCS orders are used, no subsistence expense allowances are payable (see Annex K).
(5) The civilian personnel processing team at the designated Repatriation Center will be led by a representative from the host installation/base, with additional representatives from each of the Services/DoD Agencies, as required. The DoD Civilian Assistance and Re-Employment (CARE) office should be contacted for a representative to participate in the processing of civilian employees. The CARE office representative will provide advice on employee placements. The primary responsibilities of the team are to verify the employee’s employment status, prepare orders, if required, or amendments for eligible employees and/or their dependents, advise employees concerning basic rights and entitlements and inform them of situational decisions that have been made regarding the current operation. Employees with pre-identified alternate work locations will be advised to report to that location in a TDY status. Those employees without a pre-identified alternate work location will be advised that it is mandatory that they report to their parent agency (see Appendix 1 of this Annex) immediately upon reaching safe haven to get instructions for the safe haven period. Information and instructions will be provided in hard copy as well. Employees with pay inquiries should be referred to the Finance Section. The team will maintain a listing of
employees processed. Although employee placement is not a function performed at the Repatriation Center, the Joint Service Processing Teams will provide evacuees advice on where to turn for this information.
(6) Designated Service Family Centers will obtain DD Form 2585, Repatriation Processing Center Processing Form, from employees that were not able to process through the designated Repatriation Center and enter the information into the Automated Repatriation Reporting System.
c. Coordinating Instructions. See Basic Plan.
4. ADMINISTRATION AND LOGISTICS.
a. Welcome Packet employment information, e.g., employment applications and forms, Service specific employment policies, entitlements information (NAF/APF), DoD Priority Placement Program, etc. (See Annex K, Appendix 2).
b. Administrative and technical support is regionalized within DoD. Hence, FORSCOM may have to task the military Services for Repatriation Site support for civilian employees.
c. Applicable regulations.
(1) Joint Travel Regulation (JTR) Volume 2
(2) DODD 1400.20-1-M (DoD Program for Stability of Civilian Employment)
(3) DODD 1400.20-2-M (Counseling Manual for DoD Program for Stability of Civilian Employment)
(4) DODD 1425-M (DoD Civilian Personnel Manual)
(5) DODD 1401.1-M (Personnel Policy Manual for Non-appropriated Fund Instrumentalities)
(6) Department of State Standardized Regulations
(a) Employee’s application (e.g., resume or other applicable forms)
(b) DD Form 2461, Authorization for Emergency Evacuation Advances and Allotment Payments
(c) DD Form 1610, Request and Authorization for TDY Travel of DoD Personnel
5. COMMAND AND COMMUNICATIONS. See Basic Plan.
WASHINGTON, D. C. 20310-0300
APPENDIX 1 TO ANNEX G (CIVILIAN PERSONNEL OPERATIONS)
CENTRALIZED SERVICE/DoD AGENCY CIVILIAN PERSONNEL ORGANIZATIONS
Air Force Commercial (703) 695-7186 DSN 225-7186
Army Commercial (703) 693-2127 DSN 223-2127
Navy Commercial (202) 685-6480 DSN 235-6480
Marine Corps Commercial (703) 784-9379 DSN 278-9379
DoD Agencies Commercial (703) 696-1268 DSN 226-1268
DFAS Commercial (703) 607-1137 DSN 327-1137
DODEA Commercial (703) 696-3104 DSN 226-3104
DLA Commercial (703) 767-6436 DSN 427-6436
COE Commercial (202) 761-0453 DSN 763-0453
DECA/EUROPE Commercial 496315367151
DECA/PACIFIC Commercial (714) 726-6659 DSN 997-6659
DISA Commercial (703) 607-4427 DSN 327-4427
AAFES Commercial (214) 312-3286 DSN 967-3286
NEX Commercial (703) 614-2013 DSN 224-2013
HQ USAF/SV Commercial (703) 522-4575 DSN 222-4575
CARE Office Commercial (703) 696-1799 DSN 226-1799