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JOINT PLAN FOR DoD NONCOMBATANT EVACUATION AND REPATRIATION
Nov 2005

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HEADQUARTERS, DEPARTMENT OF THE ARMY
WASHINGTON, D. C. 20310-0300

ANNEX E TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION
PUBLIC AFFAIRS (PA)

1. SITUATION.

a. General. Public and news media interest may be expected to focus on:

(1) Reasons for the return of noncombatant evacuees.

(2) Progress of the evacuation.

(3) Care, treatment, and informational needs of evacuees, their trip experience prior to and during the evacuation or withdrawal, and the situation in the overseas area immediately prior to their return to the United States.

(4) Effects of evacuation on the future status of military personnel in the evacuated area.

b. Authority. See Basic Plan.

c. Assumptions. See Basic Plan.

d. Support Agencies. See Basic Plan.

e. Coordinating Departments/Commands/Agencies. Not applicable.

2. MISSION. To provide public and news media information related to the care and treatment of DoD family members upon their return to the U.S. To protect the privacy rights of evacuees during the repatriation process.

a. Concept of Operations.

(1) The Office of the Assistant Secretary of Defense (Public Affairs) (OASD (PA)) will supervise the public affairs aspects of this plan and approve proposed Public Affairs Guidance (PAG) developed under DOD Instruction 5405.3., Development of Proposed Public Affair Guidance (PPAG) April 5, 1991.

(2) The Office of the Chief of Public Affairs (OCPA), Department of the Army, will coordinate public affairs planning and provide initial public affairs information to the Joint Repatriation Coordination Center (JRCC).

(3) PA personnel from the designated installation(s)/base(s) will provide public affairs functions at the port(s) of debarkation. If further augmentation is needed, requests should be forwarded through CDR FORSCOM and/or CDR USPACOM to the individual Services.

(4) CDR FORSCOM and/or CDR USPACOM will provide any required assistance to Service installations with public affairs activities.

(5) Guidelines for Release of Information.

(a) Release of unclassified information regarding the evacuation or withdrawal of DoD evacuees from overseas areas will be made available to the public through PA channels following initial release by the OASD (PA).

(b) News media inquiries regarding the domestic or international situation, political factors leading to the decision or U.S. foreign policy will be answered only within the context of previously issued national news releases and OASD (PA) approved PAG. Inquiries of that nature, which cannot be answered within the context of a previous release, will be forwarded to the OASD(PA) by the most expeditious means available.

(c) News media requests to interview individual DoD returnees or groups of returnees will be honored, subject to the consent of the individual(s) involved and unless otherwise directed. Public Affairs Offices will assist news media representatives in arranging interviews.

(d) The following levels of release of information will apply:

(1) Initial release authority resides with the OASD (PA). The Military Services or public affairs offices at the Ports of Debarkation (POD) will be responsible for proposing the initial statement and questions and answers to Joint Repatriation Coordination Center (JRCC).

(2) Following the initial release by OASD(PA), release authority will be delegated to CDR USPACOM PA and HQFORSCOM PA and further delegated as deemed appropriate to the Public Affairs Officer responsible at the Repatriation Center. Subsequent releases at the Repatriation Site will remain within the scope of PAG approved by OASD (PA). Copies of releases will be provided by electronic message to the JRCC. Questions beyond the scope of approved guidance will be referred to OASD(PA).

(3) Dependent upon the situation overseas, there will be a need to brief the evacuees and to provide them with facts, news and other information at
reception locations, in order to dispel rumors and otherwise help them adjust to a potentially tense and difficult situation. PA materials will be prepared and furnished at the Repatriation Site by the responsible Public Affairs Office based upon guidance provided by CDR USPACOM PA or HQ FORSCOM PA. Evacuees must be thoroughly briefed by a Public Affairs Officer or designated representative regarding the potential for individual media interviews.

b. Responsibilities.

(1) Office of the Assistant Secretary of Defense (Public Affairs) OASD (PA) will:

(a) Provide guidance for the execution of the public affairs aspects of this plan upon implementation.

(b) Make the initial news release regarding the evacuation or withdrawal of DoD evacuees from overseas areas and subsequent repatriation operations.

(c) Process service-generated news releases for national release.

(d) Respond to national level news media inquiries concerning evacuation or withdrawal of DoD evacuees from overseas areas and subsequent repatriation operations.

(e) Provide approved PAG as required using DODI 5405.3.

(f) Receive information, via the public affairs element of the JRCC, from the military Services, unified commands, and processing support teams at POD for use in issuing news releases or responding to news media inquiries at the national level.

(2) Office of the Chief Public Affairs, Department of the Army, will:

(a) In conjunction with CDR FORSCOM and/or CDR USPACOM arrange for public affairs planning in support of this plan.

(b) In coordination with CDR FORSCOM and/or CDR USPACOM, be prepared to assist local commanders in obtaining personnel to augment local DOD public affairs operations as required.

(c) Make Service-wide distribution of appropriate information received from OASD (PA) and/or the public affairs element of the JRCC.

(3) JRCC will:

(a) Receive, review, coordinate and forward to OASD(PA) for release those news releases and questions and answers of national interest generated by the military services or commands/agencies/ports of entry in the field.

(b) Disseminate information concerning the status of repatriation operations to Service chiefs of public affairs/ information and OASD (PA).

(c) Maintain coordination with OASD, CDR FORSCOM and CDR USPACOM PAO on news releases.

(4) Service Chiefs of Public Affairs/Information will:

(a) Be prepared to assist local commanders in obtaining personnel to augment local POD public affairs operations, as required in coordination with CDR FORSCOM and/or CDR USPACOM.

(b) Make Service-wide distribution of appropriate information received from OASD (PA).

(c) Respond expeditiously to JRCC requests for Service-unique information and/or for review and coordination of proposed news releases of national interest generated by field elements and intended for use/release by OASD (PA) or other federal agencies.

(d) Upon direction by OASD(PA)/CDR USPACOM PAO respond directly to news media requests for Service-unique information.

(e) Be prepared to give daily information briefing updates to augment national and DoD press briefings.

(5) CDR FORSCOM and CDR USPACOM will:

(a) On receipt of a warning order for execution of this plan, CDR FORSCOM and/or CDR USPACOM will coordinate with public affairs personnel at the designated
installation(s)/base(s) responsible for POD operations to determine personnel status and requirement for augmentation.

(b) Office of the Chief of Public Affairs (OCPA), CDR FORSCOM and CDR USPACOM will:

(1) When given release authority from OASD(PA), serve as release authority and further delegate as appropriate.

(2) Coordinate with all appropriate Major Commands, and USTRANSCOM in the development of an information plan to cover repatriation operations and provide information, as appropriate to the Office of the Chief of Public Affairs (OCPA), HQDA DCSPER and OASD(PA).

(3) Coordinate with OASD(PA) and appropriate public affairs officers of installations in the coverage of the joint reception station activities to ensure adequate coordination in the release of newsworthy items.

(4) Ensure evacuee interviews with the news media are coordinated at the lowest level consistent with the operational situation and the preferences of individual evacuees.

(5) Provide proposed PAG using 5405.3 as implemented by the specific command.

(c) Will report Public Affairs activities and issues in a daily situation report to the JRCC.


(6) Commander of Servicing Installation will:

(a) Prepare plan to support implementation of this joint plan in the event the installation is called upon to support evacuation operations.

(b) Upon implementation, prepare to set up a media center to take care of the large numbers of media representatives which will be covering the repatriation operation.

(c) Will report Public Affairs activities and issues in a daily situation report to CDR FORSCOM and/or CDR USPACOM.


5. COORDINATION AND COMMUNICATIONS.

a. Direct communication between public affairs offices of all DoD Agencies at all levels is authorized. OASD(PA) will speak with "one voice" for all DoD agencies.

b. When repatriation is ordered, communications will be channeled to OCPA CDR FORSCOM and/or CDR USPACOM PAO. Information copies of messages will be sent to the JRCC, located in the Army Operations Center (AOC), at the Pentagon.

6. ADMINISTRATION AND LOGISTICS.
Installations involved in repatriation will provide all necessary equipment to include word processors, printers, typewriters, copy machines, desks, telephones, fax machines, and transportation.

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